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Welcome everybody to podcast answers the show where I help you start and grow your podcast

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answering any podcasting questions along the way.

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And this is something, today's topic is something that I wonder about a lot just because I don't

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know where everybody, there's so many different places where people can keep their podcast

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data for their episode.

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And what I mean by that is show notes, topics, what are you going to talk about?

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You know, I've got good ideas all the time.

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I come through, I've got ideas and lots of times I'm thinking of those while I'm out

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running around. I'm at the store and I'm thinking, "Oh, that'd be like a great episode for podcast

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answers," or "I'm listening to another podcast," and I think that'd be a great episode for podcast

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answers. But by the time I go to plan my next episode, I completely forget what I'm actually

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talking about. And so, I don't want to do that. I don't want to forget what I'm talking about,

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what I want to talk about for podcast answers. So, there are several different things that you can

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use to save your data.

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And then the first one, I'm going to go out.

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It's real easy.

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Everybody's heard of it before.

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You can use Google Apps, Google Docs.

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And for that one, it's just real super simple.

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You open up a doc.

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You create maybe a spreadsheet because Google Docs,

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if you've not heard of it, is basically an online Microsoft

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office.

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You have a word processing.

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you have a Excel type spreadsheet type thing.

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And so that's great.

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You can create episode ideas for that.

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I do that for one of my shows.

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The Dudes and Dads podcast is one of the shows

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that I produce and I do that for that show.

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I take it and I, anytime we have an idea,

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I open up Google Docs, have it on my phone,

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on my iPad, on my computer and I write down,

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Okay, this is my idea, you know, how to whatever, whatever.

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Um, the nice thing that I like about Google docs is in Google apps and Google, whatever,

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is that you can have share, you can share things.

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So let's say you do have a co-host and this is great, especially if you're not

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face to face with your co-host, but even if you are in the same room as your co-host,

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if you create your show doc, so you should have a show doc.

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If you don't have a show doc, that's something that you should be doing.

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But if you don't have a show doc, essentially what it is is a rundown

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of what you're going to be talking about.

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So you have notes on it.

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You have, um, this is the way, you know, I want to talk about this, then I want to

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talk about this.

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We have this sponsor, things like that.

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So the nice thing about doing it with Google docs, if you have a co-host,

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whether they're in the same room or not, the nice thing is you can see where

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everybody's editing on that. And so you can, it's kind of a live editing document. And that's great

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because I can say real quickly in, you know, my color or whatever, you know, let's say I'm red or

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whatever I can say type in the document, I will get the section. And then my co-host knows that

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I'm going to talk or I'm going to take this section. So that way, there's not any like, well,

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you're going to take this section or am I going to take this session right as you're doing the show?

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It sounds more professional if you can know what's going to happen beforehand.

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And so that's one of those things that I like doing is if we're having a co-host,

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having that together and so that they can see what's going on, you can see what's going on.

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And it's not going to be an issue. So the next thing that I like using is an app

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called Notion. And I've used this app for just a little bit now, not too, too long, but it's

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kind of cool. So let me show you Notion a little bit. So Notion is kind of more on a database.

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And if you're not, if you're listening just on the podcast app, this is one that you might want

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to use and have with the watch the YouTube video, because it does show, you can see what I'm showing.

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So essentially Notion is like a database. So I've got two different databases here,

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one called news, which has nothing in it. But if I think about news that I want to,

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that I want to, there's podcasting news that I want to display and talk about in the show,

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I put that in there. If there's topics, I put them in the topics database. And the nice thing

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about that is you can create any, any attributes that you want and, and have them have them show up.

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And so for me, I have the name, different tags, what episode number it is.

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If it's a full episode, a bonus episode, or a YouTube show, a YouTube podcast, I have

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a check mark if it's recorded.

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I have the episode date, and I have the post URL all showing.

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Now there's more fields in there.

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This is just the fields that are showing on my main screen.

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And so let me go ahead and go back to...

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I'll start with my "How to Record Your Podcast" episode.

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So I say, I open that.

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Let's open that all the way.

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And then right there, I have all of that same data.

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So I have notes.

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I have the media URL.

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I have transcript URL.

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I have where the post URL is.

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I have when it's recorded.

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I have if it's the YouTube URL.

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So I can put all of my information in here for each episode.

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So that way, if I need to look at that really quick,

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let's say I'm talking to somebody

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And I know that I've done an episode on how to record your podcast,

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but I can't remember the URL or the date that I recorded it.

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I can quickly do a search and I can find it.

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And in this case, I see it's podcast answers.com/record is this,

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how to record your podcast episode. Yeah.

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So then I write my show notes in here under one of the fields.

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But the nice thing is then you have a kind of a open free form place to type too.

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So I've got, you know, like all of my different bullet points,

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like a USB mic or software and the different mics that are good

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with to start with how to speak interior microphone clearly using a pop filter or

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windscreen. If you have a co-host, make sure your levels are close to one another.

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Like these are all things that I talked about in that show episode.

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But the nice thing about it is because I have this all right here and I

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like this one because I'm doing it just myself.

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I don't need to have that live edit feature.

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And so this is where I keep my content at.

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And then I can go back at any time I need to

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and I can add more fields if I need to.

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I don't want to remove it.

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You can go ahead and have any of your ideas.

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So for me, I know that if I'm gonna do a full podcast

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episode about it, then I'm going to put it in here

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as a full episode.

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I'm going to not have the recorded button check, but then I am going to, you know, or

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I can do YouTube videos or bonuses or things like that.

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And then you can do and save different views.

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So like in my case, I have a, like that was everything.

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I'm seeing everything, all of my ideas, even ones that are published.

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And then I have a published view, which shows actually that is not, not right.

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This is, seems to be backwards.

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it will just show all of your full podcast episodes.

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You can change it like that.

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I must have messed this one up,

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but you can sort it so that you see just the published

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episodes or just ideas or things like that.

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So that way you can get your ideas going.

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You can have it so that way you know where your data's at.

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Again, it's super handy when you're out in the field

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'cause notion hasn't happened by the field.

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that's been anywhere that's not in your podcast studio.

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Notion has an app that you can go ahead

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and put those things right in there

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so you don't forget those ideas

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because you don't want to forget ideas when you're out

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and about and a good idea comes up.

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You want to make sure to capture that idea

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so that way you can put a good podcast episode out later

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without having to sit down and go,

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what was I gonna think about again?

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What was I gonna edit?

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What was I gonna put on the show?

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So this will help you.

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Now another way you can do it is you can just do it with the notes app on your phone too.

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I mean really you can do it anywhere, but the nice thing about that is you have it every

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phone has a notes app.

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If you're on an iPhone you can send links to that out.

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You can kind of co-edit on those things too.

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So that works really well.

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If you have a Mac like I do then that same notes app is on the Mac.

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So it just kind of sinks back and forth to where you're at.

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So that's nice.

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I'm a big person, I'm a big fan of Notion just because of the fact that it's more of

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a database.

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If you're more of that type of person where you want to capture lots of ideas and have

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different details about those ideas, like your show notes, your show URL, because for

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me, I use that when I'm editing.

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For me, I really do.

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I post the YouTube video, I upload the audio to Captivate, and then I get the link to that

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file so I can create my own RSS feed. I get the link to the transcript, the link to the

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cover art, and then I can use those and I have those handy whenever I need them, whether

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it's for creating my RSS feed or whether it's creating the anything else or just sharing

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the data out. I have that handy whenever I need to do that. So guys, how do you do this?

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I want to hear from you.

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How do you keep your data?

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There's lots of different ways to do it.

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If you want to, you can go ahead and contact me at podcastanswers.com/contact.

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I would love to hear from you.

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It's great when I hear from my listeners.

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And guys, also make sure that you hit us up on social media.

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We're podcast answers in every place but Twitter and Twitter were podcast answers one.

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But make sure that you hit that and subscribe to all of those locations.

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Subscribe to our YouTube video.

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We would love to see you.

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And guys, if you like what we do here and want to support the show, you can always go

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to buymeacoffee.com/podcastanswers and that will allow us to continue doing what we do.

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It takes money to run this show.

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And that will allow you to get extra bonus content, support us in whatever way that you

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feel you get value out of this episode.

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So guys, thanks again for listening and subscribing.

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I'll be back next week.

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If you have not-- I actually just put out a podcast--

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or not a podcast episode, but a YouTube video on using Streamdeck

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and using the Streamdeck app that came out.

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You can get free six button Streamdeck

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just by having an iOS app and using the app on your phone.

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So if you've not checked that out,

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Go to our YouTube channel, youtube.com/atpodcastanswers,

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and we, you'll see that video right there.

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Guys, have a great week.

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