Vicki Clark

Foreign and welcome to the Pat Accounting Podcast with me, your host, Vicki Clark.

Vicki Clark

I'm going to help you get to grips with your finances, save you lots of money and take the stress out of doing your tax return.

Vicki Clark

So let's get going.

Vicki Clark

Hello, hello, hello.

Lee

Another week.

Vicki Clark

Hello, hello, hello.

Vicki Clark

Our New Year's resolution is off to a fabulous start because this is the second one in two weeks.

Lee

It is.

Lee

We're doing well.

Vicki Clark

We're doing well.

Vicki Clark

Give ourselves pat on the back.

Lee

We struggled with the tech two weeks in a row.

Vicki Clark

We always do.

Vicki Clark

I'm gonna try and do it on the computer today.

Vicki Clark

So we have had quite a lot of people join the group over the last couple of weeks and months.

Vicki Clark

So if you don't know who we are, my name is Vicki and this is my work husband, Lee.

Lee

We are the faces behind your tax returns.

Vicki Clark

Yes.

Vicki Clark

And I can't multitask because I'm trying to talk and do the sharing at the same time and it doesn't work.

Vicki Clark

We run the Pet accountant, so we run this group that you're watching this in.

Vicki Clark

So if you ever wondered who are the people, these strange people that run this group that I'm in that give us free advice every day, all day, 24, 7, 365 days a year.

Vicki Clark

That is us and our wonderful team.

Vicki Clark

So yes, we are the faces behind the Pet accountant and we will do a live pretty much every week on various different topics.

Vicki Clark

Some that have come up in the group that we thought would comment on like we did last week with the whole glasses and chiropractor crap and then some we've just come up with ourselves.

Vicki Clark

So this week we are going to be talking about the pet accountant.

Lee

We did do that live last week about glasses and there was still questions being posted in the group afterwards asking they can claim for eye test.

Vicki Clark

Swift answer is no to all of the above.

Lee

I think the question was, in my last employed job, my employer paid for eye tests because I needed them for the screen.

Lee

Now that I'm self employed, I, I need glasses to drive because without the glasses I couldn't drive.

Lee

I couldn't do my job.

Lee

Just to be very clear, they're employed and self employed is very different.

Lee

And some of the expenses that are claimable in one is not claimable the other.

Lee

And unfortunately you require the glasses to drive.

Lee

Your business doesn't require the glasses for you to drive.

Lee

So the glasses are a personal expense and therefore the eye test is not a business expense.

Lee

That's allowable for, sold for, for self employment.

Lee

However, the reason that your employer paid for it previously is because you was using a computer and you required them for a display screen equipment.

Lee

So in that instance your employer was allowed to pay for them but as a self employed person to drive.

Lee

Unfortunately that's a personal medical condition with yourself, not, not something that the business is able to claim for.

Lee

So that one's still a no, I'm afraid.

Vicki Clark

But we're not going to talk about expenses today.

Lee

We're not, we're not, we're not.

Vicki Clark

You'll go off on a tangent for 20 minutes and everyone will be like, right, come on, move.

Vicki Clark

Right, so we are going to talk about ourselves today.

Vicki Clark

We have done, we think we only did one live last, last year on who we actually are.

Vicki Clark

So we thought it was a very good point in the, in the calendar to do it as your tax returns are due the end of this year, end of this month.

Vicki Clark

So.

Lee

But we will, we will do a couple of bits and pieces as well like Juicy, that will help you with like the tax return and expenses and I'll just slide them in when Vicky's not looking.

Vicki Clark

Yeah, yeah, I'll just keep talking and you won't get us pause, think on, butt in and tell you about expenses.

Vicki Clark

But it is a very important topic, accountants, because unfortunately there are some not great ones out there and not licensed across one this week actually across one this week.

Vicki Clark

So we just wanted to give you an idea of the things that you should be looking for if you are looking for an accountant and also why we differ to your general accountant.

Vicki Clark

We differ in many ways.

Vicki Clark

One of them is we don't wear suits and we don't, we're not really boring.

Vicki Clark

I do find accountants are quite boring.

Lee

Look, we have, we have dropped our wine down Wednesday when we come on here with a glass of gin and yes, it is during the day now, not in the evening.

Vicki Clark

During the day when we did it we used to do these like six, seven o'clock at night and there was a gin in hand or some sort of alcoholic substance but now we're tea total during the day.

Lee

So it's fine January and it's dry January for self assessments.

Vicki Clark

So.

Vicki Clark

And we've got loads of self assessments to do so we need to clear head.

Vicki Clark

I did do a live once with Bill and I think I was a little bit drunk.

Lee

Can I ask if, if we're doing dry January for self assessments, when that ends at the end of the month, can we do shit face February and just constantly be drunk throughout February?

Vicki Clark

I feel like a Drunk Accountant month should be a good thing.

Vicki Clark

Anyway, we digress.

Vicki Clark

We are actually accountants.

Vicki Clark

We are licensed.

Vicki Clark

Would you believe we're just slightly quirky?

Vicki Clark

Yeah.

Vicki Clark

But before we go into what you should be looking for in an accountant, which I do, like I said, is very, very important because you don't want to be stung with a crap one.

Vicki Clark

I thought it'd be very apt to actually tell you who we are, hence my title, who Am I Just give a bit of background so that you know who you're dealing with and you know who's looking after the group, etc.

Vicki Clark

And if you do ring us.

Vicki Clark

You can ask for me if you.

Vicki Clark

Tegan does most of our client calls, but if you want to speak to us, that's absolutely fine.

Vicki Clark

But we're not going to harp on about our background because we could probably hear all day.

Vicki Clark

But just to give you a little snippet of who we are, then we'll go into what you should look for an accountant, and then we'll tell you how great we are and what we offer, which is a lot more than your general accountant.

Vicki Clark

Like this group, for instance, there's not many accountants that do it.

Vicki Clark

I know there's one else we saw this week, but they're American.

Vicki Clark

But I don't think any other accountants, do they?

Lee

They only had 95 members in the group, which is a little bit different to our 8,000 odds.

Lee

Yeah, I don't think we've got much to worry about on the company.

Vicki Clark

They are.

Vicki Clark

It is an American company, so we'll be useless in there anyway, so.

Vicki Clark

But yes, that is one way we do give our free time up to help you guys.

Vicki Clark

We know that not everyone can afford an accountant necessarily, so that's why we run the group, to give you all that advice to try and help you along the way anyway.

Vicki Clark

Right.

Vicki Clark

So a little bit about me and then I'll tell.

Vicki Clark

Lee's got two minutes and not 20 to tell you about him.

Lee

I hate that I can't say anything about myself.

Lee

So it's better you just take.

Vicki Clark

Okay, I'll tell you about Lee and you can tell them about me.

Vicki Clark

That's a fun way to do it.

Vicki Clark

So Lee is 50 years old and.

Lee

You wait.

Lee

I get my two minutes in a second.

Vicki Clark

No, I'll be nice.

Vicki Clark

No, we'll do each other's fine.

Vicki Clark

So my background is when I first I did a business and accountancy degree at uni, and I'll be honest with you, didn't really pay much attention during those four years, but got the degree and then my jobs after that, a lot of them were sales based.

Vicki Clark

So for a good four it would have been.

Vicki Clark

Yeah, good three or four years.

Vicki Clark

I did predominantly sales, whether it was in a recruitment company, cars, people, whatever, it was basically sales.

Vicki Clark

And that's where I picked up my sales talents.

Vicki Clark

And then I, for some strange reason thought it'd be a good idea to join the police and joined the Met in London and was there for 10 years.

Lee

And that's where we met.

Lee

When she arrested me one day.

Vicki Clark

Lee was naked in the street.

Vicki Clark

That's waving his calculator about.

Vicki Clark

That's where we met.

Vicki Clark

And it blossomed from there.

Vicki Clark

No.

Vicki Clark

So I was in the police for 10 years in the Met.

Vicki Clark

During the last two years of that, my uncle ran his own accountancy firm and I started doing little bits for him, got really into it, really enjoyed it and decided one day I was sick of being spat on and punched in the face.

Vicki Clark

So I decided to quit and start the Pet Accountant.

Vicki Clark

So the Pet Accountant was born at some point about what, 20, 21.

Vicki Clark

So four years ago and oh, Helen Norton's back.

Vicki Clark

Sign your bloody accounts off.

Vicki Clark

Yeah.

Vicki Clark

So decide.

Vicki Clark

The Pet Account was born, basically.

Vicki Clark

And I did that from scratch.

Vicki Clark

I'd not done a business before, I had no experience running a business before, hadn't got a clue what I was doing apart from the sales bit and the accountancy bit, and basically grew the pet accountant to six figures in probably just shy of 12 months.

Vicki Clark

So then fast forward a couple of months after that I met Lee.

Vicki Clark

He'd been doing some work for me like payroll and stuff like that that I didn't want to do.

Vicki Clark

And our relationship blossomed and we decided to join forces and create what was then called Thomas and Clark, now called Culpio.

Vicki Clark

And now we have grown from me, Lee and Abby and Tegan.

Vicki Clark

When we merged, I don't even think Tegan was with us.

Lee

No, Tegan wasn't.

Lee

No.

Vicki Clark

So it was just me, Lee and Abby and Abby worked with Lee prior to us joining forces and now we have 16 of us and we're a multi six figure business.

Vicki Clark

So we are well versed to giving you guys advice and, you know, showing you how to grow your business because we've done it both ourselves.

Vicki Clark

Lee had a successful business before we joined and now it's even doubly successful because the two of us.

Vicki Clark

So it just shows you that it can be done.

Vicki Clark

I know there's a lot of people out there that go, you know, I don't know how I'm Going to do it.

Vicki Clark

I've got no experience running the business but it can be done.

Vicki Clark

We are factors of that because me and Lee didn't have experience doing it and we've managed to do it.

Vicki Clark

So we can help you.

Vicki Clark

Not just on the finance side, on the business side as well.

Vicki Clark

So that is my little two minute snippet.

Lee

I think as a business owner, certainly as a small business, you have to be multi talented in all aspects of your business.

Lee

And it's not just okay to be a good dog walker or good dog groomer.

Lee

You've got to be able to wear many different hats in that business to be able to make it thrive.

Lee

And some of the earlier years is the most difficult.

Lee

You know, trying to find the time, the energy, you know, to think that once you've done a day of grooming dogs you've then got to think, right, I need to get into my marketing now because I've got a book and make sure I've got constantly keep those, those clients coming.

Vicki Clark

I didn't have a life for the first 12 months.

Vicki Clark

I mean I was working like all day, every day, all night, all weekends, you know, trying to figure out, you know, where do I market, you know, what do I need a website, how am I going to do my sales?

Vicki Clark

I need to then manage my dia.

Vicki Clark

I need to actually do the work.

Vicki Clark

Yeah, it is very, very stressful.

Vicki Clark

I literally just, just did not stop for 12 months.

Vicki Clark

Luckily, you know, I grew fairly quickly and that's when I got a Charlotte Parrot who does the social media manager who was a VA back then, got her on board and realized, you know, I can't do it all.

Vicki Clark

I need someone to manage my time because I'm useless.

Vicki Clark

Got her.

Vicki Clark

Then I got someone to do the website and it does take time.

Vicki Clark

You know, I did have a little bit of cash behind me at the.

Vicki Clark

Unfortunately my dad passed away so I would say I'm lucky but not lucky if that makes sense.

Vicki Clark

Yeah, but I did have.

Vicki Clark

So I just saw the thing going, the pet accountant.

Vicki Clark

I look forward to chatting with you.

Vicki Clark

What to ourselves?

Vicki Clark

I don't know who that is, but yeah, so I was a little bit lucky.

Vicki Clark

But you don't need like thousands of pounds behind you to do it, you just need.

Lee

I started mine without any money.

Lee

So I took the plunge.

Lee

Basically I got my, my.

Lee

I started off with my bookkeeping qualification and I was working a full time job and I decided that once I had my bookkeeping qualification that that was me gonna go.

Vicki Clark

And you've done loads of jobs so come on.

Lee

Yeah.

Vicki Clark

Where have you worked?

Lee

I have done an awful, awful lot and I got bored really easily because the jobs just didn't, didn't entertain me.

Lee

So I've done recruitment like Vicky, I've done hotel managers, I've done call center managers, I've done enterprise rental card because they give you the tools that you need for life.

Lee

I've done.

Lee

What else have I done?

Lee

Retail, obviously.

Lee

We did Ramsden.

Vicki Clark

Yeah.

Lee

So Ramsden's as a franchise, which is my favorite.

Vicki Clark

Yeah.

Lee

As a manager of farm foods.

Lee

So I've done, I've done lots and lots of different things when I was, when I was younger, you know, and the problem is I like.

Lee

So I get bored.

Lee

It's kind of like, right, I've completed that.

Lee

What can I move on to now?

Lee

But what that has helped with is to see many different aspects of business run in different ways in different industries.

Lee

So actually, for the job that I now do, when we have clients come to us that's running like an ice cream van or, or a grooming salon or, you know, we've, we've got a client that has worked with Jeremy Clarkson on the Grand Tour.

Lee

We have a lot of variety within the work that we do.

Lee

All of those jobs that I've done has really helped me understand the different driving forces within those industries and some of them are cross channel and you can, and they integrate with each other.

Lee

So when we now have pubs and restaurants and hotels on board, I can confidently talk about occupancy levels and how that affects turnover and what that's going to do to cash flows.

Lee

And it's about bringing all those back in into understandable terms and breaking it down into its easiest form for somebody to understand.

Lee

And that's one of the things that you'll find with us, is that we're not going to bamboozle you with accounting terminology or jargon because it just doesn't make sense unless you've been on these courses and you've studied for hours.

Lee

You know, I'm not expecting somebody to know what a pool balance is, you know, for write down allowance.

Lee

It just, it means nothing.

Lee

But if I can explain to you in terms of, you know, your assets, we're going to claim those differently because we don't claim the same as an expense, but we're still going to get you tax relief on them.

Lee

Can understand that better than me saying, well, we're going to write them down at 18% on a diminishing balance each year, year on year, until there's nothing left so it, you know, there's, there's different ways that we can explain things with our clients.

Lee

I think that's what our clients like is the fact that we are down to earth.

Lee

We do swear.

Lee

I mean, we're not going to lie.

Lee

You know, if you're talking with us on the phone and you're swearing, we'll be swearing back with you as well.

Vicki Clark

What went on behind closed doors.

Lee

Yeah, but it's with the clients, it's not the client's expenses with the clients.

Vicki Clark

Yeah, and also as well, and for those of you who don't know, Tegan used to run her own dog wearing business for six years and it was very, very successful.

Vicki Clark

She only shut it down because she relocated and we poached her as she relocated.

Lee

She was going to start up again.

Vicki Clark

It was only going to be temporary.

Vicki Clark

She managed to keep an eye for three years.

Vicki Clark

So we do have of the background, especially when it comes to the grooming side of what you guys need and want and, and what you need to claim for etc because of Tegan skills.

Vicki Clark

So if you are a dog groomer and you think you've got an accountant, you want to speak to Tegan, you know, pick her brains of how she did it because you know, she did really well in the short space of time as well.

Vicki Clark

So we have got the skills there to help you in any aspect of business, not just the finance side.

Vicki Clark

Yeah.

Lee

And I think we are well suited as well because we specialize within, within the, the pet industry.

Lee

We're seeing trends before a lot of other accountants.

Lee

So for argument's sake, at this very moment in time, there's a lot of dog groomers out there that are struggling to get new sales on board and we're starting to see a slight shift in terms of rebooks and how busy people are and they try and they're finding that they have gaps in their diaries.

Lee

So even with existing clients and non clients, because of the group that we've got and the groups that we're members of, we're starting to see this trickle through.

Lee

Now.

Lee

Another accountant that doesn't have their fingers within this industry and isn't seeing this, isn't going to know that.

Lee

So they'll only start to see that when you start to give them figures at the end of the year.

Lee

So what we're able to do is have conversations like we're having on the live today and say, right, what can you do differently tomorrow or what can you do differently today?

Lee

That is going to start to change that for you.

Lee

Because if you don't react to the market, nothing is going to change and you're going to get quieter and quieter.

Vicki Clark

Before I forget, someone put on another group, I think it was yesterday about their accountant only put through £260 for use of home for a dog groomer, which I'm assuming is home based by the comments.

Lee

I could be wrong, but it was home based.

Lee

Yeah, it was another room dedicated.

Vicki Clark

That just goes to show that a non like a generic accountant.

Vicki Clark

I'm not saying that that accountant isn't good but may not necessarily understand what you guys do on a daily basis because we understand that, you know the flat rate of 312 pounds, it wasn't even 312 pounds.

Lee

They didn't even put that through and that's mind boggling of why they didn't pick a higher figure.

Vicki Clark

We know that, you know, you guys use a lot of electricity, water, etc and that's why we came up with our own utilities calculator which is the closest you're going to get to it being perfect and be relative to what you guys do.

Vicki Clark

And we've even adapted that in the last couple of months.

Lee

Yeah, we've changed it slightly because of the feedback.

Lee

Yeah, yeah.

Lee

We are going to be getting the updated one out for sale as well.

Lee

And that's purely.

Lee

It affects the majority of people that has a dedicated room within the house as a, as a home groomer.

Lee

So it's, it's fine if you're doing other things like you know, dog walking or home boarding, but where there's a dedicated space.

Vicki Clark

Yeah, like a wet pet pod in the garden.

Vicki Clark

Yeah, building then it's even better and will clean a lot more than what a generic accountant would because probably loads of reasons.

Vicki Clark

You just don't know what it is that you do.

Vicki Clark

They can't be asked, they don't care.

Vicki Clark

They're just like screw it.

Vicki Clark

Flat rate 312 pound.

Vicki Clark

Which we know is not enough.

Vicki Clark

So the utilities calculate as a one off purchase that you can have and it will give you a figure to put in your tax return and that's as closest as you're going to get.

Vicki Clark

You know with HMRC it's never going to be 100 because it just can't be.

Vicki Clark

Yeah, there's so many different jobs out there, it just cannot be.

Vicki Clark

But it's as close to 100 as you're ever going to get.

Vicki Clark

And that's another reason is if by.

Lee

Using one of these calculators you're able to prove mathematically why you're claiming that amount of money, and that's the key thing with HMRC is they want you to demonstrate of how you arrived at the figure.

Lee

They don't necessarily care what the figure is, just as long as you can justify it.

Lee

And that's what this calculator does, is it gives you the justification of why you've claimed what you've claimed.

Vicki Clark

And it's cheap and it's an allowable expense.

Vicki Clark

So it's a no brainer in my eyes.

Vicki Clark

If I was in you guys's position, I'm not just saying it because we created, it's not expensive, I would get it because it will save you a lot of money.

Vicki Clark

It will just without a doubt it will.

Lee

And you don't need that if we, your accountants, because we already use that.

Vicki Clark

Money if you are a client of ours, because we use it, as a matter of fact anyway, so please don't go on.

Vicki Clark

But unless you really want to do it throughout the year and for your own satisfaction, then fair enough.

Vicki Clark

But don't get it if you think, oh, I'm not going to have to get this to get them to use it, because we already use it.

Lee

Yeah, we have designed another calculator which you can get if you are a client of ours.

Lee

And that calculator is, it's ideal to tell you basically, if you input what you want to earn each year with your estimated costs and then you fill it in on a month by month basis of what actually you generated in sales and what actually your expenses was.

Lee

And it tells you how much you need to charge per hour, how much on average you need to charge per dog, what your tax liability is most likely going to be at the end of the tax year, and how much you should be saving every single month to make sure you've got enough for that tax.

Lee

It also shows you your cash flow, your incomings and outgoings to make sure that you're not spending more than what you're actually bringing in.

Lee

Now that from a perspective.

Lee

So if you are looking to raise your prices and the calculator has actually been designed for dog walkers, dog groomers and dog trainers, it does all three trades and you can tell it how many days a week you work on average, how many dogs that you see in a day and how many holidays that you want to take in the year as well, and it calculates all of those figures and then comes back and says, great news, in order for you to make £60,000 as your earnings, as your wages, you need to charge X amount on average per dog, which is equivalent to X amount per hour that you're grooming for.

Lee

And with that, what that allows our clients to do is to physically say, right, I don't feel like I'm earning enough money and I'm not.

Lee

I haven't got enough money at the end of the month to pay my bills.

Lee

I don't know where I'm going wrong.

Lee

This is to benchmark where you should be charging and then you know what you can change your prices to so that you can start commanding more money for the services that you offer and charging your worth.

Lee

Everybody starts out in business thinking, oh my God, how am I going to get clients?

Lee

Where do I start?

Lee

And nine times out of the 10 out of 10, the first thing you will do is offer low prices to try and gain clients from other groomers, other walkers, other boarders, just because if you're cheaper, people will come to you.

Lee

The problem that you then have is you have these people with you for so long that you then struggle to start raising those prices up so that they're paying you what you're, what you're worth.

Lee

And as national wages goes up and the cost of living bites and, you know, electricity becomes more expensive and a loaf of bread is more expensive, how do you then change your prices and go to those people and say, look, I'm really sorry, but I've got to put up such a large price increase to bring you in line with where I should have actually been charging to start with.

Lee

Now what you could do is you could offer like an introductory discount where you'll say, right, for your first three grooms, we're going to do it at X, which could be cheaper than your competitors.

Lee

Now that allows you to automatically put the price up three months down the line.

Lee

So you, you're gaining the clients, you're gaining, you know, the, the commitment, you're being able to demonstrate the skills so that person's going to be happy with you.

Lee

You're building rapport with your client.

Lee

And remember, people buy from people.

Lee

It doesn't matter what service that you offer, if you get to engage with that person, people will buy from people.

Lee

So by building that rapport with that client, you can then keep a lifelong customer with yourself.

Lee

There will be clients out there that are only price focused and they will jump around.

Lee

And we have it within the industry as well.

Lee

Somebody might come to us and they've had a new accountant every single year since they started trading.

Lee

It's because they're chasing the money.

Lee

Yeah, that's absolutely Fine.

Lee

You know, but they're not the type of client that we want to work with because we're in it for the long run.

Lee

You know, we want to help that business grow, we want to see it flourish.

Lee

And realistically, if you're only with us a year, and we're only seeing you once a year for your self assessment, that doesn't give us the ability to review your figures and look at comparatives and say, right, okay, what did we do differently from last year to this year?

Lee

Because every year as a business, you should be looking at yourself in a third person perspective and taking a step back and going, right, what did I do right this year?

Lee

What did I do wrong?

Lee

What do I want to change and what do I want to achieve and how am I going to do it?

Lee

By asking yourself those questions, you can start to put a little plan together of how you're going to develop and grow your business.

Lee

This, this coming 12 months.

Lee

And this isn't something that we say to clients that they should put off because there could be highlighted things within their business that they didn't realize that they were doing or that they weren't doing.

Lee

So a lot of times we asked the client, right, when was the last time that you put your prices up?

Lee

And some people might come back to us and say, I haven't done that since I started.

Lee

Oh, it was over 12 months ago.

Vicki Clark

At least over 12 months ago.

Lee

Yeah.

Vicki Clark

And I think I had a conversation with a client about it the other day and I said, oh, you know, should all my books have been full for 12 months?

Vicki Clark

As a woman's asking me putting prices up?

Vicki Clark

Or a while ago, I said, well, there you go, so you need to keep doing it.

Vicki Clark

And I think it's just the scare factor of having to put them up and thinking, oh my God, all my clients are going to leave, which they won't do.

Vicki Clark

The ones that value what you do, whether it's accountancy, dog grooming, dog training, dog walking, they will stay with you if they value it.

Vicki Clark

If they don't, then they'll go, in which case you don't want them anyway.

Lee

Yeah.

Lee

And listen, it's not always about putting your prices up.

Lee

There are other things that can affect that as well.

Lee

So you might have a ceiling limit within your area, and if you're the most expensive within the area, then putting the prices up may not necessarily be an option.

Lee

Or if you need to put them up by a certain amount, you may not be able to put them up as far as you want to.

Lee

Now the reason that we're talking about prices today is because in April it is and it is and I'm going to come back on to it.

Lee

But in, in April, if you've got employees, the national minimum wage increases for employee rates and it is a bloody big increase on what it currently is.

Lee

Not only that, employers, national insurance is also going to go up in April so you could be affected by that as well.

Lee

It's in the news an awful lot about how, how the economy is in turmoil, how it's uncertainty and at the moment the Labour government is sticking to their guns and saying we, we're not going to change anything.

Lee

What we've, we've committed to within the budget which, which unfortunately penalizes businesses with employees.

Lee

There's no getting around from that.

Lee

But if that's the case, if you've got employees, now is the time that you should be looking at your prices and what you need to change them to, to minimize the impact that April is going to have on your profits.

Lee

Because if you do nothing, you personally are going to earn less in that tax year because you haven't changed your prices in line with what the government is now going to make you pay.

Lee

The employ plus the employer's national insurance on top.

Lee

So now is the good time to start looking at it, start deciding where you want to be, how much you need to raise them by and then start making those contact with those clients to let them know about the new prices that are going out so they've got a little bit of time.

Lee

So it's not so much of a shock when we get there now because it is in the news.

Lee

It's much easier to have that conversation and explain the reasoning behind the price increase and it will be received a little bit more warmly than if it was just a random time of the year for argument's sake.

Lee

And you know, as an accountancy firm, we're going to put together like little, little snippets that you can put onto emails or written things that you can send out to clients to make it easier.

Lee

Because if you find it hard to word a price increase then it can be very, very daunting for you to have those conversations or, or, or how you tell those clients that the price is going to go up in a, in a, in a, well, constructive, positive manner.

Lee

And I say positive because if you start the price increase with I'm so sorry, I didn't want to, I had no choice, but now I have to unfortunately charge, it sounds awful and it's negative from the client's perspective as well.

Lee

But if you, if you reword that slightly, you know, due to our growth and the fact that we are investing in our apprentices and we've got new employees that we're supporting, our commitment to providing them with a decent wage means that we do unfortunately have to increase our prices from April.

Lee

But this means that we can continue to deliver the exceptional service that you are clients on.

Lee

The dogs are used to receiving.

Lee

And what we wouldn't want is for the impact of the budget to degrade that service.

Lee

So from April, our prices are going to be X.

Lee

We look forward to.

Vicki Clark

That's pound five if you want that.

Vicki Clark

Yeah, Intellectual property.

Vicki Clark

Everyone's going to be like pausing and going, right, what else did you say?

Vicki Clark

Hang on, play.

Lee

You see, there's, there are clever ways of putting a positive spin onto what you could perceive as a negative.

Lee

And it, you know, the clients will be receptive to it, but be positive and because it is how you deliver it.

Vicki Clark

And Kimmy, we're gonna be having words.

Vicki Clark

I'm just saying after that comment that you've put in there, me and you shall be having words.

Vicki Clark

Three bloody years.

Lee

Three years.

Vicki Clark

Wow.

Vicki Clark

To have words.

Vicki Clark

Which we will have words in February, but we will.

Vicki Clark

But yeah, that, you know, that whole thing that we've just Talked about last 10, 15 minutes is another reason why we differ to the other accountants is because we make things that make your lives better.

Vicki Clark

Like the calculator, like the tax calculator are specific to you guys.

Vicki Clark

What else is on there?

Vicki Clark

There's like spreadsheets, there's bookings.

Vicki Clark

It is on there to help you and give you a tool to.

Vicki Clark

If you're doing it yourself.

Vicki Clark

So, yes, you are in the doghouse, Kimmy.

Vicki Clark

I'm coming for you the 1st of February.

Vicki Clark

But yeah, so that is another way where we differ.

Vicki Clark

And you know, in general, if you're going to get an accountant, just please, very briefly do due diligence because there are some absolute morons out there.

Vicki Clark

There are people that charge you a fortune, people that do it wrong.

Vicki Clark

They were unlicensed.

Vicki Clark

And yeah, just please, please check who you are.

Lee

Even if you do have an accountant or somebody that you believe is qualified, if you're reading from other sources.

Lee

Because if I go back to the clothing scenario that we picked up last week, a quick Google will show you accountants out there telling you that general clothing is not an allowable expense.

Lee

And I'm not talking one or two.

Lee

There's reams and reams and reams of pages all saying the Same thing.

Lee

Even free agent has it on their own website when you look at sole trader expenses.

Lee

So if all of these accountants and all of these websites are saying no, what makes your accountant different?

Lee

If they're saying yes.

Lee

So, and those are things that you should be querying.

Lee

You're saying is, well, what makes you so different?

Lee

Why are you able to override HMRC's guidance and why do you believe that it is allowed if all of these people are saying that it's not?

Lee

And it's one of those things is that, you know, we don't mind being challenged and sometimes challenging us forces us to do our own CPD as well, to look into things, to find out whether or not things are allowable.

Lee

And like I said, I don't all the time.

Lee

20 pence for a bike mile.

Lee

So, you know, that's it's important, you know, because it, it's.

Lee

Ignorance isn't a defense when it comes to hmrc.

Lee

And neither is he said, she said.

Lee

So you've got to make sure that when you sign off your accounts, which brings me nicely onto our next bit, you understand what you're looking at and what it is that you're signing.

Vicki Clark

Willy nilly, we get it with our bunny clients and I have to say, you couldn't have possibly read it in that amount of time.

Vicki Clark

So please just, you know, read what you sign in and question the accountant.

Vicki Clark

You know, we welcome our clients question and what we've done because it means that they're actually reading it rather than just signing it.

Vicki Clark

So please, please, please do your checks, make sure they're legit, make sure that you can communicate with them and just, yeah, just do.

Vicki Clark

And make sure you're not getting ripped off either because there's people out there that could get in charge of Fortune for not a lot.

Vicki Clark

We, when we first started, when we merged a couple of years ago, we weren't doing half as much of the stuff we are doing now.

Vicki Clark

And that's from client feedback and, you know, not people not understanding really what the accounts are.

Vicki Clark

So we've done a couple of things which my glamorous assistant has already pulled up.

Vicki Clark

And one of them is to basically explain what the accounts are, which is always handy because I always get the question of I don't know what this document is because it's just a page full of numbers.

Vicki Clark

So Lee has put together this lovely little pamphlet, this is his contents page.

Vicki Clark

And if you listen to the podcast, you'll have to go on the group to have a look because obviously we can't show you it, but yeah, basically page and introduction page.

Lee

Yeah.

Lee

And this gets included now going, I only finished it yesterday.

Lee

So, I mean, this is hot off the press.

Lee

This now gets included with every sole trader accounts.

Lee

And it's basically after your account, you scroll down and you'll have all of this in there.

Lee

So a little bit of an introduction, but then understanding your accounts.

Lee

What are the figures saying and what are you looking at?

Lee

So it breaks it down into what the figures are and explains last year's and this year's, what your gross profit is.

Lee

What.

Lee

What is gross profit?

Lee

What your net profit is.

Lee

It explains about depreciation and why it's not really an expense and it gets added back in for tax purposes, but it allows you to run through your set of accounts in your own time and fully understand what the figures are and how they add up and take away from each other.

Lee

But it then also gives you empowerment to be able to come to us and confidently ask questions.

Lee

If there's something in there that you don't understand or a figure is higher than you expected or lower than you expected, then you can come to us and say, what is this?

Lee

Where did it come from?

Lee

You know, I thought I spent more on petrol.

Lee

Could you explain why?

Lee

You know, so that's in there.

Lee

And then we've.

Lee

We've even told you how to pay.

Vicki Clark

Tax when the tax is due, which is a biggie.

Vicki Clark

Yeah.

Lee

Payments on account.

Lee

We also explain about what bank accounts to use for hmrc and unfortunately we.

Lee

We do send you reminders, which we.

Vicki Clark

May adapt for next year because I feel like the system sent out about 55,000 payment reminders.

Lee

Yeah.

Vicki Clark

Which then got 55,000 replies.

Vicki Clark

So maybe we'll just send you one or two rather than six.

Lee

I think the problem is in January, it's set to send them at like, 21 days, 14 days, 7 days on the day.

Lee

So we might change the frequency that we send those because, you know, some people get annoyed by them, some people are thankful that we know.

Lee

I'm sorry.

Lee

So.

Lee

And then we've got a little FAQ section as well.

Lee

So, you know, what if you can't pay it on time, how do I reduce my tax bill?

Lee

Will you send me reminders?

Lee

You know, do you offer a monthly bookkeeping service?

Lee

When do I register for vat?

Lee

So there's little things in there that if, you know, by reading it will.

Lee

Will inform you going forward so that you're not on your own.

Lee

And it, you know, you read it in your own time and Then you've, you've got everything there that you need to understand your accounts, basically.

Vicki Clark

And then even better, we can even better that, right, I got trained, I'll stall whilst you get these documents.

Vicki Clark

So, you know, these things we do are to help you guys and like I said from feedback from clients, this one I think is the best.

Vicki Clark

And we, we always have a copy of Crufts as well.

Vicki Clark

So if you are coming to crafts and you want to have a look at the things that we do include, we will print them off so you can have a read, so that you can see in person.

Vicki Clark

But this is the best.

Vicki Clark

So this is my accounts for Turtle Paws.

Lee

Turtle Paws is fictitious, we've made up the figures, so it's any other business in the uk, we think.

Vicki Clark

But basically you will get this with your self assessment again.

Vicki Clark

And it basically breaks down the self assessment and the accounts into graphs and charts and, and more easily digestible numbers so that you guys can look at that and see, you know, it obviously compares to the year prior and see if you got up or down, if you're in the right direction, how much profit you earn per pound.

Vicki Clark

And it just makes it more digestible, basically, because again, the feedback we're getting is, you know, we don't really understand the accounts of the tax return, like, what's my business doing?

Vicki Clark

So Lee and his geniusness came up with this performance pack.

Vicki Clark

So you will get this if you're a self assessment client and you also get it every three months if you are a bookkeeping client, which is very useful because obviously the self assessment you're only going to see after the year is finished and there's nothing really much you can do about it.

Vicki Clark

But the bookkeeping clients get it every three months.

Vicki Clark

So if they need to make any changes within that tax year, they can do, because this performance part will tell them whether they're heading in the right direction or not.

Vicki Clark

So if they're not, they can change it during the year.

Lee

And the thing is, this breaks it down into its most simplest form.

Lee

So if you take nothing else from all of the charts and all of the graphs and all of the percentages, you can look and see how much per pound you are physically making.

Lee

And as long as that's increasing year on year or month on month, then you are heading in the right direction.

Lee

And it doesn't matter whether your sales are down because you can control your costs.

Lee

So if you're bringing your costs down but your sales are remaining constant, it means that you will earn more per pound.

Lee

So this is a great opportunity for you to review how much in that pound you're making.

Lee

And then you'll know that every time that you, you charge out a dog at 10 pound or 20 pound pounds, how much of that is physically going to be profit that's in your back pocket at the end of every groom or walk or board or training session.

Lee

So you now know exactly how much your business is costing you to run.

Lee

And if you charge out 30 quid and you're earning 52 pence in the pounds, you do 30 times the 0.52.

Lee

So on a 30 pound dog walk or dog groom, if this was your figures, you're making £15, 60 as profit from that £30.

Lee

And that one metric alone allows you to work that out.

Lee

So it's a great way for you to stay on top of your figures.

Lee

Know when you need to raise prices because if that profit per pound is going down, not up, you have a problem.

Lee

And that's where your, your sales could be decreasing, your expenses could be increasing the price of your, your expenses could be going up and you need to follow suit by a change of price or increase capacity by getting another member of staff and allowing more dogs, you know, on the walks, on the, on the grooms or the home boards slightly more expensive when, when capacity in a set area is the limiting factor because the only thing that you can really change at that stage is your prices.

Lee

So it's really about understanding what your limiting factors as a business are and how you overcome those.

Lee

And if you can't overcome those, how you have change your prices and your buying habits to make sure that you maximize your profit per pound.

Vicki Clark

And this is where an accountant comes in.

Lee

Not just any accountant.

Lee

The pet accountant.

Vicki Clark

Yes, there's not many.

Vicki Clark

And you know, obviously we speak to a lot of accountants.

Vicki Clark

When we went to the award show last year, we spoke to accountants there and they don't do.

Vicki Clark

And then sometimes we sit and think, think, do we do too much for free?

Vicki Clark

Probably, you know, the group, all of these add ons, you know, all of these things that we make is to help you guys.

Vicki Clark

Yes, obviously it's a bonus that we make money because we have to sell them, but it also helps you guys out and you know, the more that you tell us, the more feedback that you give us, then we can make these things like the utilities calculator, the tax calculator, you know, all of the other bits and bobs of grooming, or the record keeping packs, I should say, that'll be coming out Very soon they're in print.

Lee

Seven days and we shall have them.

Lee

125 of them.

Lee

And once they're gone, they are gone.

Lee

So.

Lee

And they flew out last year.

Lee

So.

Lee

Yes.

Vicki Clark

And that again was based on feedback from you guys, from the group of people who said, you know what, I like to write things down.

Vicki Clark

And that's fine.

Lee

I can give us a sneak preview of those.

Vicki Clark

Oh, God, he's on one today.

Lee

You'll need to pan for time.

Vicki Clark

I'm gonna do a competition and this is very impromptu and he's gonna worry.

Vicki Clark

Now, what on earth is she gonna say?

Vicki Clark

Last year, one of our lovely darling clients was wearing a T shirt that said, hashtag, don't need an accountant.

Vicki Clark

Because of a joke we made.

Vicki Clark

One of the lives, hashtag, you do need one.

Vicki Clark

I will give a free record keeping pack to anyone that turns up.

Vicki Clark

Two cruffs that would potentially beat that T shirt.

Vicki Clark

Now, it could be a T shirt.

Vicki Clark

It could be what could be any garment, preferably not your undergarments.

Vicki Clark

I don't want those.

Vicki Clark

But anything, a mug, anything that would be hashtag, don't need an accountant.

Vicki Clark

And I will if we.

Vicki Clark

If it meets our hilarity standards like that T shirt did.

Vicki Clark

I actually took the T shirt off him.

Vicki Clark

Luckily he had one underneath.

Vicki Clark

I have got it somewhere, actually.

Vicki Clark

I'm going to frame it.

Vicki Clark

But yes, I will give you mud.

Lee

That clients will come to craft have their clothes ripped off them by this.

Vicki Clark

I think it is.

Vicki Clark

Look, just so you know, I'm not telling fibs.

Vicki Clark

Is this it?

Vicki Clark

I'll just check before I look.

Vicki Clark

Can you see it?

Vicki Clark

Hashtag, don't need an accountant.

Vicki Clark

This was on his back and I took it off.

Vicki Clark

So if anyone can beat that, I will give you a free record keeping pack of Crufts.

Vicki Clark

So there you go, headed here.

Vicki Clark

And you'll only know if you listen to the live or the podcast.

Vicki Clark

So you've got a fair chance of winning if you do it.

Vicki Clark

Yeah, or I'll end up with like 50,000t shirts.

Lee

That's.

Vicki Clark

That's your.

Vicki Clark

Your mission is to beat Hashtag, don't need an accountant.

Lee

So the record keeping pack, so it goes through pretty much anything and everything.

Lee

It talks a little bit about who we are.

Lee

It tells you about the pricing and tax calculator that we spoke about a little bit earlier today with the links.

Lee

The other type of things that, that you can have, as well as our podcast.

Lee

You can see there that we are going to be offering a discount on those very shortly.

Lee

That we're going to get live that will be part and so you can get 30 off the digital products before the 31st, sorry, the 30th of April.

Lee

It tells you about what the services that we can do about sole trader expenses and the types of things that you can claim.

Lee

It then goes through the categories of what things should be put under as and there's quite a few pages of those.

Lee

This year has a mileage logging included.

Lee

So you should know what you need to be claiming for miles and how to keep that recorded.

Lee

It goes through if you're buying assets or if you're buying loans and finance agreements for the assets.

Lee

So that we've got the details, it looks at what you're looking to do within the year and what you're looking to get out of it.

Lee

And record how many dog grooms walks or boards or training sessions that you've had.

Lee

And then it goes into recording income and expenses for the different sales from the different elements of whether it's cash, bank transfer, card machines.

Lee

And this year we have put the books that we, that we provided or produced all into one book rather than having different books for different services.

Lee

And then if we got the expenses, it allows you to record all of your monthly expenses month by month for all 12 months.

Lee

And then we can add everything up annually to see how you've done on the income for the months, whether or not you've got any other income, whether there's any savings, interest, whether there's any employment income as well to consider.

Lee

Then you do the same for all of your expenses on a month by month basis.

Lee

So you can add it all up and work out how much you're spending on a, on a monthly basis.

Lee

Then you've got the use of home side and if you don't know what figure to use again, you've got our new use of home calculators there as well.

Lee

So that's going to be a little bit of a sneak preview of, of how we're updating the one that's going to be sold very shortly on the website.

Lee

Then you've got a stock take, you know, so for those of you that sell things, this is how you record it and this is how you calculate what the stock is worth.

Lee

So it tells you how you value the stock and then it tells you how to work out some of the key metrics of your accounts by what you add to what or what you take away from what so that you can see how well that you've done.

Lee

And then it asks whether or not you met your goals for the year and you know if you didn't, what you're going to do differently next year to be able to do those again.

Lee

And then we've got areas here where you'll keep all of your receipts and your bank statements in the year so that everything is all in one nice neat little pack ready for your accountant or ready for when you do your own tax return.

Vicki Clark

And if you do have another accountant, which I don't know why you would, but if you did, you can still use this and give this to him or her.

Vicki Clark

For is your.

Vicki Clark

How you keep your record so you don't have to just buy.

Vicki Clark

If you use us, you can, if you do it yourself, have one.

Vicki Clark

Even if you've got another accountant and you want to use it, you can use it and send it to them and they'll probably thank you because it will give them everything that they need within that one booklet.

Vicki Clark

So you will be able to get those from Crofts and also online.

Vicki Clark

So once it's live, we will obviously let you know in the group and on the page and you can just get it direct from the website and.

Lee

We will post it.

Lee

Yeah.

Vicki Clark

So yes.

Vicki Clark

So basically, if you want an accountant, please choose us.

Vicki Clark

I know everyone's gonna be like, oh, I bet you cost a fortune.

Vicki Clark

We don't idle.

Lee

No, we don't.

Vicki Clark

We do.

Vicki Clark

We do a lot of research obviously.

Vicki Clark

Like I say, we speak to a lot of other accountants and I wouldn't say we're the cheapest by far.

Vicki Clark

We're not the most expensive.

Vicki Clark

I would say we're probably slap bang in the middle.

Lee

I think we're the bang in the middle.

Lee

I mean for a sole trader with our dex.

Lee

Our dexed bookkeeping software.

Lee

So our record keeping software with Dext is just 32 pound plus that a month.

Lee

I mean it it's.

Vicki Clark

Or if you have your own software, like free, it's only 27.

Lee

Yes.

Vicki Clark

So literally your self assessment, if you've got your own software 27, if you want our brilliant software 32 so it's not gonna break the bank and we've just shown you everything that you get for that 27, 32 pound a month, all of the packs, the performance packs, the help for the accounts, the use of home, because we do that for you anyway, we can help you with how much tax, all that sort of stuff.

Vicki Clark

So we.

Vicki Clark

You do get a lot.

Lee

And if, if you are signed up to us as a client, you also get us as well.

Lee

We're not just, just there to do your self assessment at the year end and speak to you once a year.

Lee

We are on speed dial so if you've got a question whether it's relating to your business, whether it's relating to a purchase, whether or not you just want to check in if there's anything that you should be doing differently then pick up the phone.

Lee

We are there for advice and we, you know there's, there's a whole team here that can answer the questions and.

Vicki Clark

And the admin team are very knowledgeable about to the basics of, of the tax system and taxes and stuff.

Vicki Clark

So even if you don't get hold of us, Tegan, Emily, Nicola can answer the questions for you.

Vicki Clark

Anyway, we're not the sort of firm that is going to just p you off.

Vicki Clark

We might do at this time of year because we're busy doing tax returns but we'll always get back to you if we can't answer the phone there and then January is probably the only time where you might be slightly delayed so sorry, I just saw the.

Vicki Clark

Can I still get it.

Vicki Clark

So the bookkeeping is slightly different so we do have different packages.

Vicki Clark

So the self assessment like I said starts from 27.

Vicki Clark

If you've got your own software 32 if you want decs, if you want our bookkeeping packages, our all in one packages or our plans then they are slightly different and obviously more expensive because they include the software, unlimited bookkeeping, check.

Lee

In calls, all sorts, the quarterly updates.

Vicki Clark

As well, they basically do everything.

Vicki Clark

So they are more expensive and they are tailored to you, the individual depending on a number of factors but one of them being your turnover.

Vicki Clark

So that someone earn 300 grand is going to pay more than someone that's earning 40 grand to make it fair.

Lee

And that's because the amount of work that's involved from the bookkeeping perspective, your number of transactions is going to be much higher.

Lee

You may have more bank accounts, you're going to be VAT registered so there's an awful lot more built into that and what I would say is that there's a different level of service when it comes to our all in one packages.

Lee

So somebody for argument's sake that is paying the pound 32amonth with our deck subscription that is for that person, we can help them walk them through connecting Dext to their bank account and we'll help them get that set up on their phone but that person is responsible for taking their own photos, matching the transactions index and categorizing the transactions to say, you know that order from.

Lee

I wouldn't say Millie's cookies then is, is you know, shampoo.

Lee

So therefore it's going to be grooming supplies.

Lee

They categorize all of that in, in the app for us so that when we do the tax return at the year end we log into the software, we can see everything's been done, we do a quick check of it.

Lee

There's, there's up to an hour of bookkeeping in the self assessment fee.

Lee

That's for us to correct any minor errors that's happened to have a look at where things have been put so that we can correct those bits and pieces.

Lee

And that's pretty much where that stops.

Lee

You do get, like Vicki said, you do get the explanation of how to understand your accounts and you do get the, the self assessment comparing one year against the other.

Lee

But that's once a year on our all in one unlimited packages.

Lee

You get a dedicated bookkeeper, you get unlimited queries, you get unlimited bookkeeping.

Lee

You have Xero accounting software which if you went to Xero directly, £33amonth plus that on its own you have Hubdoc included as well, which is the receipt capture app.

Lee

You get a quarterly performance pack which is similar to the soldiered one but more detailed and it breaks down the last three months that you've done not year on year.

Lee

So it's much more in depth.

Lee

You have the ability to book in for 20 minute dropping calls with one of the team to discuss any aspect of your business.

Lee

You have somebody that's going to watch your VAT turnover month on month.

Lee

Just make sure that you haven't exceeded the VAT threshold, give you an early warning system if you're near it is.

Vicki Clark

Worth its weight and gold.

Vicki Clark

The amount of people come to us and say oh I might have hit it.

Vicki Clark

And then they hit it like six months ago.

Lee

Yeah.

Vicki Clark

So you know, and sometimes we might get angry people that go, well how did you not know?

Vicki Clark

Well if we only see your figures once a year after the tax year has ended, how are we going to know?

Lee

How are we going to know?

Vicki Clark

So that's a benefit of having bookkeeping is that we will know when that's going to happen.

Vicki Clark

Whereas with the self assessment we physically can't.

Lee

Yeah.

Lee

And we know in, in 12 months time this making tax digital is coming in.

Vicki Clark

That's another life.

Vicki Clark

That's not good.

Lee

It is another.

Lee

But the reason I've mentioned that right now is that we get a lot of people coming to us at the moment.

Lee

That's, that's on paper based records or spreadsheet.

Lee

Based records.

Lee

And we're saying, look, coming into the next tax year, when we're 25, 26, we want to see clients going on to at least the DECCS software because we need to get those people ready for the following year when they're going to have to do four quarterly submissions of their income, of their expenses.

Lee

And if you're not at that stage where we can do that, you're going to have a set time frame in order for that submission to be sent through to hmrc.

Lee

And whilst they haven't officially launched any penalties and an interest of things that are going to be involved in those yet, you can bet your bottom dollar that if you miss the submission deadline there is going to be a penalty.

Lee

So in order for us to be able to submit those on time, if you are part of that deck software, the sooner we can have, you know, next year, we've got time to spend with yourself, to walk you through it if you've got difficulties, certainly if you're a apprehensive about moving on to that software.

Lee

Now Dexter's been designed to be used on a mobile phone.

Lee

Free Agent and Xero does have mobile phone apps but they're not designed to be used directly from a mobile, they're computer based or iPad based softwares that you need a bigger screen for.

Lee

And Free Agent just does not handle multiple bank accounts very well at all.

Lee

Certainly when you're transferring from one to the other.

Vicki Clark

That's my first check whenever I go on free agents.

Vicki Clark

How many bank accounts got?

Vicki Clark

There's like five my.

Vicki Clark

Oh no.

Lee

Yeah.

Vicki Clark

And we know the Software's on, on 100% and they probably will adapt them the sooner we get to make textual.

Lee

But Dext is ideal for a sole trader with, you know, simple accounting terms.

Lee

And literally you get, you connected to your bank, you can take photographs of receipts if you want to and attach them to the transaction or you just click the transaction on the phone and say right, that was rent, that was personal, that was grooming supplies and that is literally all that we're asking you to do on the software so that we can do your self assessment at the year end.

Lee

It is so much easier than a spreadsheet because you're not having to go through your bank account and type every single transaction how much it was, what it was that you purchased.

Lee

Because again we need that information from there.

Lee

Now remember Dext, you can, you can photograph.

Lee

So it's done.

Lee

Now people are going to say well hang on, I can do that in Free agent.

Lee

Free agent are now charging you to take photographs on the app and attach them to the bank transactions.

Lee

I think you're allowed to do five and then it charges you.

Lee

So actually when you think a fiver for decks a month because like I said, 27 pounds if you're already on software, 32 pound a month and we give you decks as well, so we're only charging you £5 for that software.

Lee

It's fantastic, really easy to use.

Lee

And our sign up to that so far has been really positive.

Lee

Which is why when Tegan's having the conversations with clients now about moving on to Dext, there is a bigger push to say, look, let's get you off of the paperwork, let's get you off of the software, the.

Lee

Sorry, the, the spreadsheets and let's move you onto this because you're going to be part of making Tax Digital the year after.

Lee

And it's not optional.

Lee

There's certain bands of income that are coming into play earlier than others.

Lee

But once you're in that band and remember, unless you're keeping an eye on your turnover in the year, how do you know which band you're in or whether you've gone into the band that you must, then I think it's going to be your income.

Vicki Clark

We will do a live early adopters.

Lee

And we're trying to get people signed up.

Vicki Clark

We will do a live on making Tax Digital at some point this year because it is going to start probably being in more topics of conversation the sooner we get.

Vicki Clark

Yeah, we will do a live probably on the different softwares available because we know that it can get confusing.

Vicki Clark

You know, there are benefits to all the softwares Helen's put about.

Vicki Clark

We've talked about again, free agent.

Vicki Clark

So the reason why.

Vicki Clark

And again this is all individual.

Vicki Clark

There are, there are three softwares that we use.

Vicki Clark

Dext Free Agent 0 Dext is for people that are sole traders who want Billy Basic.

Vicki Clark

Okay.

Vicki Clark

All they want to do is categorize the transactions and get the self assessment done.

Vicki Clark

They don't want profit loss reports, they don't check anything.

Vicki Clark

They don't want any of the fancy stuff.

Vicki Clark

It's just give me the basic.

Vicki Clark

Basic.

Vicki Clark

Basic.

Lee

Yeah.

Vicki Clark

I don't want to.

Vicki Clark

I don't care about my figures.

Vicki Clark

I just want to categorize it, give it to you.

Vicki Clark

You do my self assessment Bosh.

Vicki Clark

That is for you.

Vicki Clark

Free agent.

Vicki Clark

If is if you want something a bit more in depth.

Vicki Clark

So you want profit and loss report, you want to look at your balance sheet, you want to look at your cash Flow.

Lee

And if you're a growing business, you.

Vicki Clark

Should and if you're a growing business, you will want stuff like that.

Vicki Clark

So that's where we would say free agent is best because it's more user.

Lee

Friendly and it's free with a metal bank account.

Vicki Clark

Metal bank account.

Vicki Clark

And it does what it is that you need and it gives you all.

Lee

Of those reports using the mobile app when it charges.

Vicki Clark

The mobile app Zero is aimed at accountants.

Vicki Clark

It's a lot more in depth, it's a lot more technical.

Vicki Clark

So if anyone came to us and said, I want to use my own software but I want a bit more in depth because I want to grow a business, then we would point you to free agent.

Vicki Clark

If you came and said, you know, I've got 500 grand turnover, I don't want to do the bookkeeping myself.

Lee

Multiple bank accounts, we would say we'll.

Vicki Clark

Do it and we'll use Zero.

Vicki Clark

If you come to us and say I'm not growing my business, I don't really care about the figures, I just want something that's compliant and I want you to do.

Vicki Clark

And I'll just tick all the boxes, then Dex is the one for you.

Vicki Clark

So it is going to be depending on what business you have, whether you're growing it.

Vicki Clark

You know, there's so many factors.

Vicki Clark

So we will, we will tailor the software to you guys.

Vicki Clark

It's not going to be like a one size fits all sort of joby.

Vicki Clark

So we will explain that to you.

Vicki Clark

And again, some other accountants might just use one software like Shipbooks.

Vicki Clark

Shipbooks and that's it.

Vicki Clark

And it's the best.

Vicki Clark

At least we give you an option and it's going to be dependent on what you tell us whether we say Dex, Free Agent or Zero.

Vicki Clark

And like Lee said, if you want decks, it's only an extra five for a month.

Vicki Clark

If you've got your own free agent, free with metal, then it's only 27 pound, there's no extra to pay and I don't.

Vicki Clark

Yeah, and Zero would be in the currency package.

Vicki Clark

So that's just a clear.

Lee

Any.

Lee

Anybody that is on our all in one packages automatically gets the best Xero software out there with the Hub Doc, because that works for us and it works for the client as well.

Lee

So hubdoc is really simple to use.

Lee

And the only things that we ask for the all in one package clients is connect your bank accounts for us.

Lee

We'll ask for an updated bank statement every quarter.

Lee

So we can just double check that the software matches your bank statements that Something hasn't dropped in the period.

Lee

And we'll ask them to take a photograph of any receipt that they physically have or send a receipt via an email address.

Lee

And as long as they forwarded all of the receipts for us, we take care of everything else.

Lee

And then you regularly get all of your updates, your bookkeeper's in touch constantly.

Lee

If you're VAT registered.

Lee

We've got a brilliant system that we upload your VAT return, you check it off, sign it digitally like you do with your self assessment and then we file it with HMRC to make sure that you don't get any late filings.

Lee

So, you know, we've, we, we've, we.

Lee

Yeah, I think the thing with us and the thing that I'm really pleased with is that I'm, I'm only retentive when it comes to processes and the reason that it helps me is because it gives me structure to my day.

Lee

So the processes that we have in this accountancy firm when we've had other members of staff come from other accountants and join the team, their feedback is that our working processes are so much better than where they've come from.

Lee

Everything is self explanatory and the process is easy to follow and we roll that out with the clients as well, so that for instance, on the onboarding side, Emily and Nicola will follow a chart that says, right on day one, the client gets this, two days later the client gets that.

Lee

And we've tried to make sure that that is as easy for the team to follow so that every single client gets the same information and that we haven't missed something along the way.

Lee

And that is the way that we treat your accounts and your bookkeeping as well.

Vicki Clark

You've seen the amount of spreadsheets that we have.

Vicki Clark

It is unbelievable.

Lee

Yeah, and it's so that we don't miss anything.

Lee

We're not late with your, you know, your limited company accounts, we're not late with your self assessments, which is why you've had so many reminders that we need to do them from us.

Lee

You know, when it comes to the VAT returns, we email you the VAT return, we email you reminders that you need to sign the VAT return, but then we also tell you when the VAT is due and how you pay it.

Lee

And we will constantly remind you about that until the date has passed so that you can't forget that it needs done.

Lee

And you've got that friendly reminder that we are here looking out for your best interests.

Lee

And as long as you get it signed or get it paid by the deadline date that we keep on reminding you about, you're not going to fall either.

Lee

So you kind of get me on your back constantly going, you need to sign it.

Lee

We need, we need to get it filed.

Vicki Clark

Not Helen K, Helen Norton bloody sign it.

Lee

I sit there night rocking, thinking, oh, that client hasn't signed it and it's due tomorrow.

Vicki Clark

We need to change them.

Vicki Clark

Just to give another bit of context.

Vicki Clark

Me and Tegan were looking, stalking this other accountant on Instagram the other day.

Vicki Clark

She doesn't, she's not in the pet industry but she's very popular on Instagram and we were looking at a website and what she charges.

Vicki Clark

She charges her own clients a hundred pound plus fat for a check in call.

Lee

Bloody hell.

Vicki Clark

Yep, we give them for free.

Vicki Clark

Yeah, but yeah, she charged and I had to double look, and I thought, no, is that just like a consultancy call?

Vicki Clark

Because that would make sense.

Vicki Clark

And we looked into it as know her, her own clients, if they want to have a chat to her about something, have to pay an additional 100 pound plus VAT.

Lee

That's mad.

Vicki Clark

I know.

Vicki Clark

And we do all of this for free.

Lee

Yeah, I was on that, that really knowledgeable platform Tick Tock the other day and there was somebody on there talking about their accountancy fees and their self assessment for a sole trader was £350 plus VAT.

Lee

So that's more than what we charge.

Vicki Clark

They probably don't give half as much anyway.

Vicki Clark

But just to recap, because we have.

Lee

Waffled on, I've gone over a bit.

Vicki Clark

Is number one, we are the best accountants out there.

Vicki Clark

Number two, we give a lot away for free.

Vicki Clark

Number three, you can buy lots of stuff in our store that will help you and you can join us for as little as 27 pound plus bat.

Vicki Clark

So just to recap that, because I know it's important, 27 pound plus VAT per month for self assessment with your own software, 32 pound a month plus VAT if you want.

Vicki Clark

Dext, which is the deck solo plan is basically your self assessment with DEC software just so there's no confusion.

Vicki Clark

And then the all in one package does what it says on the tin and includes everything, your bookkeeping, your software, your self assessments, your performance pack, your catch up calls and that is from 97 pound plus a month depending on a couple of things, but mostly you turn over.

Lee

So if you sign up at the moment we're giving you 30 off the next three months as well.

Lee

So there is offers on the all in one packages.

Lee

If you sign up at the moment, that's 30 discount on top of the 97 pounds.

Lee

So reach out to Tegan, call the.

Vicki Clark

Number that these about to put on email Tegan, which I think I wasn't prepared, which is just vegan.co.uk give us a call and we will get you sorted.

Vicki Clark

So I just don't want people to think, oh, you know, they do all that, they must be really expensive as every company, you know, probably in April we will have to increase some prices.

Vicki Clark

We are trying our best to keep things as low as we possibly can.

Vicki Clark

We don't want to have to keep increasing everything.

Vicki Clark

Yeah, name of the time, once we finalize everything, we'll have another life on that.

Vicki Clark

And again we'll do a live on software and we'll do a live on making tax digital.

Vicki Clark

So don't panic, go through that into more detail.

Vicki Clark

But if we started we'd be here for another three hours and we've got work to do so we can't.

Vicki Clark

But yes, any questions, let us know.

Vicki Clark

We might get our own tick tock soon, you never know, you might see our faces.

Lee

We do need to get on there.

Lee

I do, very, very quickly.

Lee

Obviously, I know I mentioned it last week, but the filing deadline for self assessments is the 31st of this month.

Lee

If you don't file the self assessment on time, there is an automatic £100 late filing penalty by HMRC.

Lee

And if you don't pay the tax that's owed, they do charge interest as well on the, on the money that has been owed to them.

Lee

So just if you are struggling, reach out to us.

Lee

Tegan is very, very busy on calls at the moment, so please just bear with us, we'll try and see you as quickly as we can.

Lee

But, but basically the way it works, just not to waste anybody's time, that if you want to come on board with us, we will set you up on either the 27 pounds a month or the 32 pounds a month, depending on which package it is that you want to go on.

Lee

That's charged from the month that you join us because that's.

Lee

We're now in the 24, 25 tax year.

Lee

We are looking at doing your 2324 tax return that needs to be filed.

Lee

So we're working a year behind, so you would have to pay for that one as a lump, lump sum, just because that's done and dusted.

Lee

But we're looking in this tax year, you've got three months of it left, so you'll pay three months towards this year's and then from April you'll be paying for the 25, 26 tax year.

Lee

So once that year's over, there's no more lump sum payments because you've already paid monthly for it.

Lee

So sign up as quickly as you can, start chipping away at the next tax bill, or rather your accountancy bill, and we'll take care of your self assessments going forward.

Lee

Welcome you on board with open arms as a client and then like Vicky said, there's no additional cost to pick up the phone and ask us questions.

Lee

You are then a client of ours and we will help you as much as we can going forward.

Vicki Clark

We're in Hall 1, basically near the entrance stand 58 and we will be armed with Prosecco.

Vicki Clark

Yeah, if not sock.

Vicki Clark

We're trying to get socks but they've been very rubbish.

Vicki Clark

We.

Vicki Clark

I need you to contact Dex to see if we can get some stuff off decks.

Vicki Clark

Yeah, I know they do socks.

Lee

Yeah.

Vicki Clark

But we.

Vicki Clark

I've got a bit of a theme going where clients come to the stand just to get socks.

Vicki Clark

So I'm going to try my best to get some sort of sock.

Vicki Clark

Maybe we could do pet count socks.

Vicki Clark

But yes, we will be back next week.

Lee

I don't know because we're getting closer and closer to that filing deadline, so.

Vicki Clark

Potentially not, but we'll try.

Lee

We'll let you know if we are back next week.

Vicki Clark

Come back next week.

Vicki Clark

Maybe we'll do something on making tactical or software.

Vicki Clark

But yes, any questions?

Vicki Clark

Use the group if you need.

Vicki Clark

Just give us a ring.

Vicki Clark

Otherwise yes, stay safe, makes lot men.

Vicki Clark

Make lots of money.

Lee

And go and review your prices.

Vicki Clark

Yes, and go over your prices, please.

Vicki Clark

Thermal socks, yes, if only they were allowable.

Vicki Clark

Oh, are they?

Vicki Clark

Or put your logo on.

Vicki Clark

I'm not going to go down that rabbit hole.

Vicki Clark

But yes, we'll see you next week and we look forward to chatting to everyone this week.

Vicki Clark

Get your tax return done.

Vicki Clark

Helen, we look forward to chatting to you.

Vicki Clark

I say just pick up the phone if needed, otherwise we will see you next week.

Lee

Take care.

Lee

Bye bye.

Vicki Clark

Thanks for listening.

Vicki Clark

If you've enjoyed my podcast, don't forget to subscribe for me and if you want to speak to me, please visit my website@www.petaccountant.co.uk and if you'd like to join my Facebook group, which is full of like minded pet professionals, then search accounting for pet professionals in Facebook and I will see you there.