Foreign and welcome to the Pat Accounting Podcast with me, your host, Vicki Clark.
Vicki ClarkI'm going to help you get to grips with your finances, save you lots of money and take the stress out of doing your tax return.
Vicki ClarkSo let's get going.
Vicki ClarkHello, hello, hello.
LeeAnother week.
Vicki ClarkHello, hello, hello.
Vicki ClarkOur New Year's resolution is off to a fabulous start because this is the second one in two weeks.
LeeIt is.
LeeWe're doing well.
Vicki ClarkWe're doing well.
Vicki ClarkGive ourselves pat on the back.
LeeWe struggled with the tech two weeks in a row.
Vicki ClarkWe always do.
Vicki ClarkI'm gonna try and do it on the computer today.
Vicki ClarkSo we have had quite a lot of people join the group over the last couple of weeks and months.
Vicki ClarkSo if you don't know who we are, my name is Vicki and this is my work husband, Lee.
LeeWe are the faces behind your tax returns.
Vicki ClarkYes.
Vicki ClarkAnd I can't multitask because I'm trying to talk and do the sharing at the same time and it doesn't work.
Vicki ClarkWe run the Pet accountant, so we run this group that you're watching this in.
Vicki ClarkSo if you ever wondered who are the people, these strange people that run this group that I'm in that give us free advice every day, all day, 24, 7, 365 days a year.
Vicki ClarkThat is us and our wonderful team.
Vicki ClarkSo yes, we are the faces behind the Pet accountant and we will do a live pretty much every week on various different topics.
Vicki ClarkSome that have come up in the group that we thought would comment on like we did last week with the whole glasses and chiropractor crap and then some we've just come up with ourselves.
Vicki ClarkSo this week we are going to be talking about the pet accountant.
LeeWe did do that live last week about glasses and there was still questions being posted in the group afterwards asking they can claim for eye test.
Vicki ClarkSwift answer is no to all of the above.
LeeI think the question was, in my last employed job, my employer paid for eye tests because I needed them for the screen.
LeeNow that I'm self employed, I, I need glasses to drive because without the glasses I couldn't drive.
LeeI couldn't do my job.
LeeJust to be very clear, they're employed and self employed is very different.
LeeAnd some of the expenses that are claimable in one is not claimable the other.
LeeAnd unfortunately you require the glasses to drive.
LeeYour business doesn't require the glasses for you to drive.
LeeSo the glasses are a personal expense and therefore the eye test is not a business expense.
LeeThat's allowable for, sold for, for self employment.
LeeHowever, the reason that your employer paid for it previously is because you was using a computer and you required them for a display screen equipment.
LeeSo in that instance your employer was allowed to pay for them but as a self employed person to drive.
LeeUnfortunately that's a personal medical condition with yourself, not, not something that the business is able to claim for.
LeeSo that one's still a no, I'm afraid.
Vicki ClarkBut we're not going to talk about expenses today.
LeeWe're not, we're not, we're not.
Vicki ClarkYou'll go off on a tangent for 20 minutes and everyone will be like, right, come on, move.
Vicki ClarkRight, so we are going to talk about ourselves today.
Vicki ClarkWe have done, we think we only did one live last, last year on who we actually are.
Vicki ClarkSo we thought it was a very good point in the, in the calendar to do it as your tax returns are due the end of this year, end of this month.
Vicki ClarkSo.
LeeBut we will, we will do a couple of bits and pieces as well like Juicy, that will help you with like the tax return and expenses and I'll just slide them in when Vicky's not looking.
Vicki ClarkYeah, yeah, I'll just keep talking and you won't get us pause, think on, butt in and tell you about expenses.
Vicki ClarkBut it is a very important topic, accountants, because unfortunately there are some not great ones out there and not licensed across one this week actually across one this week.
Vicki ClarkSo we just wanted to give you an idea of the things that you should be looking for if you are looking for an accountant and also why we differ to your general accountant.
Vicki ClarkWe differ in many ways.
Vicki ClarkOne of them is we don't wear suits and we don't, we're not really boring.
Vicki ClarkI do find accountants are quite boring.
LeeLook, we have, we have dropped our wine down Wednesday when we come on here with a glass of gin and yes, it is during the day now, not in the evening.
Vicki ClarkDuring the day when we did it we used to do these like six, seven o'clock at night and there was a gin in hand or some sort of alcoholic substance but now we're tea total during the day.
LeeSo it's fine January and it's dry January for self assessments.
Vicki ClarkSo.
Vicki ClarkAnd we've got loads of self assessments to do so we need to clear head.
Vicki ClarkI did do a live once with Bill and I think I was a little bit drunk.
LeeCan I ask if, if we're doing dry January for self assessments, when that ends at the end of the month, can we do shit face February and just constantly be drunk throughout February?
Vicki ClarkI feel like a Drunk Accountant month should be a good thing.
Vicki ClarkAnyway, we digress.
Vicki ClarkWe are actually accountants.
Vicki ClarkWe are licensed.
Vicki ClarkWould you believe we're just slightly quirky?
Vicki ClarkYeah.
Vicki ClarkBut before we go into what you should be looking for in an accountant, which I do, like I said, is very, very important because you don't want to be stung with a crap one.
Vicki ClarkI thought it'd be very apt to actually tell you who we are, hence my title, who Am I Just give a bit of background so that you know who you're dealing with and you know who's looking after the group, etc.
Vicki ClarkAnd if you do ring us.
Vicki ClarkYou can ask for me if you.
Vicki ClarkTegan does most of our client calls, but if you want to speak to us, that's absolutely fine.
Vicki ClarkBut we're not going to harp on about our background because we could probably hear all day.
Vicki ClarkBut just to give you a little snippet of who we are, then we'll go into what you should look for an accountant, and then we'll tell you how great we are and what we offer, which is a lot more than your general accountant.
Vicki ClarkLike this group, for instance, there's not many accountants that do it.
Vicki ClarkI know there's one else we saw this week, but they're American.
Vicki ClarkBut I don't think any other accountants, do they?
LeeThey only had 95 members in the group, which is a little bit different to our 8,000 odds.
LeeYeah, I don't think we've got much to worry about on the company.
Vicki ClarkThey are.
Vicki ClarkIt is an American company, so we'll be useless in there anyway, so.
Vicki ClarkBut yes, that is one way we do give our free time up to help you guys.
Vicki ClarkWe know that not everyone can afford an accountant necessarily, so that's why we run the group, to give you all that advice to try and help you along the way anyway.
Vicki ClarkRight.
Vicki ClarkSo a little bit about me and then I'll tell.
Vicki ClarkLee's got two minutes and not 20 to tell you about him.
LeeI hate that I can't say anything about myself.
LeeSo it's better you just take.
Vicki ClarkOkay, I'll tell you about Lee and you can tell them about me.
Vicki ClarkThat's a fun way to do it.
Vicki ClarkSo Lee is 50 years old and.
LeeYou wait.
LeeI get my two minutes in a second.
Vicki ClarkNo, I'll be nice.
Vicki ClarkNo, we'll do each other's fine.
Vicki ClarkSo my background is when I first I did a business and accountancy degree at uni, and I'll be honest with you, didn't really pay much attention during those four years, but got the degree and then my jobs after that, a lot of them were sales based.
Vicki ClarkSo for a good four it would have been.
Vicki ClarkYeah, good three or four years.
Vicki ClarkI did predominantly sales, whether it was in a recruitment company, cars, people, whatever, it was basically sales.
Vicki ClarkAnd that's where I picked up my sales talents.
Vicki ClarkAnd then I, for some strange reason thought it'd be a good idea to join the police and joined the Met in London and was there for 10 years.
LeeAnd that's where we met.
LeeWhen she arrested me one day.
Vicki ClarkLee was naked in the street.
Vicki ClarkThat's waving his calculator about.
Vicki ClarkThat's where we met.
Vicki ClarkAnd it blossomed from there.
Vicki ClarkNo.
Vicki ClarkSo I was in the police for 10 years in the Met.
Vicki ClarkDuring the last two years of that, my uncle ran his own accountancy firm and I started doing little bits for him, got really into it, really enjoyed it and decided one day I was sick of being spat on and punched in the face.
Vicki ClarkSo I decided to quit and start the Pet Accountant.
Vicki ClarkSo the Pet Accountant was born at some point about what, 20, 21.
Vicki ClarkSo four years ago and oh, Helen Norton's back.
Vicki ClarkSign your bloody accounts off.
Vicki ClarkYeah.
Vicki ClarkSo decide.
Vicki ClarkThe Pet Account was born, basically.
Vicki ClarkAnd I did that from scratch.
Vicki ClarkI'd not done a business before, I had no experience running a business before, hadn't got a clue what I was doing apart from the sales bit and the accountancy bit, and basically grew the pet accountant to six figures in probably just shy of 12 months.
Vicki ClarkSo then fast forward a couple of months after that I met Lee.
Vicki ClarkHe'd been doing some work for me like payroll and stuff like that that I didn't want to do.
Vicki ClarkAnd our relationship blossomed and we decided to join forces and create what was then called Thomas and Clark, now called Culpio.
Vicki ClarkAnd now we have grown from me, Lee and Abby and Tegan.
Vicki ClarkWhen we merged, I don't even think Tegan was with us.
LeeNo, Tegan wasn't.
LeeNo.
Vicki ClarkSo it was just me, Lee and Abby and Abby worked with Lee prior to us joining forces and now we have 16 of us and we're a multi six figure business.
Vicki ClarkSo we are well versed to giving you guys advice and, you know, showing you how to grow your business because we've done it both ourselves.
Vicki ClarkLee had a successful business before we joined and now it's even doubly successful because the two of us.
Vicki ClarkSo it just shows you that it can be done.
Vicki ClarkI know there's a lot of people out there that go, you know, I don't know how I'm Going to do it.
Vicki ClarkI've got no experience running the business but it can be done.
Vicki ClarkWe are factors of that because me and Lee didn't have experience doing it and we've managed to do it.
Vicki ClarkSo we can help you.
Vicki ClarkNot just on the finance side, on the business side as well.
Vicki ClarkSo that is my little two minute snippet.
LeeI think as a business owner, certainly as a small business, you have to be multi talented in all aspects of your business.
LeeAnd it's not just okay to be a good dog walker or good dog groomer.
LeeYou've got to be able to wear many different hats in that business to be able to make it thrive.
LeeAnd some of the earlier years is the most difficult.
LeeYou know, trying to find the time, the energy, you know, to think that once you've done a day of grooming dogs you've then got to think, right, I need to get into my marketing now because I've got a book and make sure I've got constantly keep those, those clients coming.
Vicki ClarkI didn't have a life for the first 12 months.
Vicki ClarkI mean I was working like all day, every day, all night, all weekends, you know, trying to figure out, you know, where do I market, you know, what do I need a website, how am I going to do my sales?
Vicki ClarkI need to then manage my dia.
Vicki ClarkI need to actually do the work.
Vicki ClarkYeah, it is very, very stressful.
Vicki ClarkI literally just, just did not stop for 12 months.
Vicki ClarkLuckily, you know, I grew fairly quickly and that's when I got a Charlotte Parrot who does the social media manager who was a VA back then, got her on board and realized, you know, I can't do it all.
Vicki ClarkI need someone to manage my time because I'm useless.
Vicki ClarkGot her.
Vicki ClarkThen I got someone to do the website and it does take time.
Vicki ClarkYou know, I did have a little bit of cash behind me at the.
Vicki ClarkUnfortunately my dad passed away so I would say I'm lucky but not lucky if that makes sense.
Vicki ClarkYeah, but I did have.
Vicki ClarkSo I just saw the thing going, the pet accountant.
Vicki ClarkI look forward to chatting with you.
Vicki ClarkWhat to ourselves?
Vicki ClarkI don't know who that is, but yeah, so I was a little bit lucky.
Vicki ClarkBut you don't need like thousands of pounds behind you to do it, you just need.
LeeI started mine without any money.
LeeSo I took the plunge.
LeeBasically I got my, my.
LeeI started off with my bookkeeping qualification and I was working a full time job and I decided that once I had my bookkeeping qualification that that was me gonna go.
Vicki ClarkAnd you've done loads of jobs so come on.
LeeYeah.
Vicki ClarkWhere have you worked?
LeeI have done an awful, awful lot and I got bored really easily because the jobs just didn't, didn't entertain me.
LeeSo I've done recruitment like Vicky, I've done hotel managers, I've done call center managers, I've done enterprise rental card because they give you the tools that you need for life.
LeeI've done.
LeeWhat else have I done?
LeeRetail, obviously.
LeeWe did Ramsden.
Vicki ClarkYeah.
LeeSo Ramsden's as a franchise, which is my favorite.
Vicki ClarkYeah.
LeeAs a manager of farm foods.
LeeSo I've done, I've done lots and lots of different things when I was, when I was younger, you know, and the problem is I like.
LeeSo I get bored.
LeeIt's kind of like, right, I've completed that.
LeeWhat can I move on to now?
LeeBut what that has helped with is to see many different aspects of business run in different ways in different industries.
LeeSo actually, for the job that I now do, when we have clients come to us that's running like an ice cream van or, or a grooming salon or, you know, we've, we've got a client that has worked with Jeremy Clarkson on the Grand Tour.
LeeWe have a lot of variety within the work that we do.
LeeAll of those jobs that I've done has really helped me understand the different driving forces within those industries and some of them are cross channel and you can, and they integrate with each other.
LeeSo when we now have pubs and restaurants and hotels on board, I can confidently talk about occupancy levels and how that affects turnover and what that's going to do to cash flows.
LeeAnd it's about bringing all those back in into understandable terms and breaking it down into its easiest form for somebody to understand.
LeeAnd that's one of the things that you'll find with us, is that we're not going to bamboozle you with accounting terminology or jargon because it just doesn't make sense unless you've been on these courses and you've studied for hours.
LeeYou know, I'm not expecting somebody to know what a pool balance is, you know, for write down allowance.
LeeIt just, it means nothing.
LeeBut if I can explain to you in terms of, you know, your assets, we're going to claim those differently because we don't claim the same as an expense, but we're still going to get you tax relief on them.
LeeCan understand that better than me saying, well, we're going to write them down at 18% on a diminishing balance each year, year on year, until there's nothing left so it, you know, there's, there's different ways that we can explain things with our clients.
LeeI think that's what our clients like is the fact that we are down to earth.
LeeWe do swear.
LeeI mean, we're not going to lie.
LeeYou know, if you're talking with us on the phone and you're swearing, we'll be swearing back with you as well.
Vicki ClarkWhat went on behind closed doors.
LeeYeah, but it's with the clients, it's not the client's expenses with the clients.
Vicki ClarkYeah, and also as well, and for those of you who don't know, Tegan used to run her own dog wearing business for six years and it was very, very successful.
Vicki ClarkShe only shut it down because she relocated and we poached her as she relocated.
LeeShe was going to start up again.
Vicki ClarkIt was only going to be temporary.
Vicki ClarkShe managed to keep an eye for three years.
Vicki ClarkSo we do have of the background, especially when it comes to the grooming side of what you guys need and want and, and what you need to claim for etc because of Tegan skills.
Vicki ClarkSo if you are a dog groomer and you think you've got an accountant, you want to speak to Tegan, you know, pick her brains of how she did it because you know, she did really well in the short space of time as well.
Vicki ClarkSo we have got the skills there to help you in any aspect of business, not just the finance side.
Vicki ClarkYeah.
LeeAnd I think we are well suited as well because we specialize within, within the, the pet industry.
LeeWe're seeing trends before a lot of other accountants.
LeeSo for argument's sake, at this very moment in time, there's a lot of dog groomers out there that are struggling to get new sales on board and we're starting to see a slight shift in terms of rebooks and how busy people are and they try and they're finding that they have gaps in their diaries.
LeeSo even with existing clients and non clients, because of the group that we've got and the groups that we're members of, we're starting to see this trickle through.
LeeNow.
LeeAnother accountant that doesn't have their fingers within this industry and isn't seeing this, isn't going to know that.
LeeSo they'll only start to see that when you start to give them figures at the end of the year.
LeeSo what we're able to do is have conversations like we're having on the live today and say, right, what can you do differently tomorrow or what can you do differently today?
LeeThat is going to start to change that for you.
LeeBecause if you don't react to the market, nothing is going to change and you're going to get quieter and quieter.
Vicki ClarkBefore I forget, someone put on another group, I think it was yesterday about their accountant only put through £260 for use of home for a dog groomer, which I'm assuming is home based by the comments.
LeeI could be wrong, but it was home based.
LeeYeah, it was another room dedicated.
Vicki ClarkThat just goes to show that a non like a generic accountant.
Vicki ClarkI'm not saying that that accountant isn't good but may not necessarily understand what you guys do on a daily basis because we understand that, you know the flat rate of 312 pounds, it wasn't even 312 pounds.
LeeThey didn't even put that through and that's mind boggling of why they didn't pick a higher figure.
Vicki ClarkWe know that, you know, you guys use a lot of electricity, water, etc and that's why we came up with our own utilities calculator which is the closest you're going to get to it being perfect and be relative to what you guys do.
Vicki ClarkAnd we've even adapted that in the last couple of months.
LeeYeah, we've changed it slightly because of the feedback.
LeeYeah, yeah.
LeeWe are going to be getting the updated one out for sale as well.
LeeAnd that's purely.
LeeIt affects the majority of people that has a dedicated room within the house as a, as a home groomer.
LeeSo it's, it's fine if you're doing other things like you know, dog walking or home boarding, but where there's a dedicated space.
Vicki ClarkYeah, like a wet pet pod in the garden.
Vicki ClarkYeah, building then it's even better and will clean a lot more than what a generic accountant would because probably loads of reasons.
Vicki ClarkYou just don't know what it is that you do.
Vicki ClarkThey can't be asked, they don't care.
Vicki ClarkThey're just like screw it.
Vicki ClarkFlat rate 312 pound.
Vicki ClarkWhich we know is not enough.
Vicki ClarkSo the utilities calculate as a one off purchase that you can have and it will give you a figure to put in your tax return and that's as closest as you're going to get.
Vicki ClarkYou know with HMRC it's never going to be 100 because it just can't be.
Vicki ClarkYeah, there's so many different jobs out there, it just cannot be.
Vicki ClarkBut it's as close to 100 as you're ever going to get.
Vicki ClarkAnd that's another reason is if by.
LeeUsing one of these calculators you're able to prove mathematically why you're claiming that amount of money, and that's the key thing with HMRC is they want you to demonstrate of how you arrived at the figure.
LeeThey don't necessarily care what the figure is, just as long as you can justify it.
LeeAnd that's what this calculator does, is it gives you the justification of why you've claimed what you've claimed.
Vicki ClarkAnd it's cheap and it's an allowable expense.
Vicki ClarkSo it's a no brainer in my eyes.
Vicki ClarkIf I was in you guys's position, I'm not just saying it because we created, it's not expensive, I would get it because it will save you a lot of money.
Vicki ClarkIt will just without a doubt it will.
LeeAnd you don't need that if we, your accountants, because we already use that.
Vicki ClarkMoney if you are a client of ours, because we use it, as a matter of fact anyway, so please don't go on.
Vicki ClarkBut unless you really want to do it throughout the year and for your own satisfaction, then fair enough.
Vicki ClarkBut don't get it if you think, oh, I'm not going to have to get this to get them to use it, because we already use it.
LeeYeah, we have designed another calculator which you can get if you are a client of ours.
LeeAnd that calculator is, it's ideal to tell you basically, if you input what you want to earn each year with your estimated costs and then you fill it in on a month by month basis of what actually you generated in sales and what actually your expenses was.
LeeAnd it tells you how much you need to charge per hour, how much on average you need to charge per dog, what your tax liability is most likely going to be at the end of the tax year, and how much you should be saving every single month to make sure you've got enough for that tax.
LeeIt also shows you your cash flow, your incomings and outgoings to make sure that you're not spending more than what you're actually bringing in.
LeeNow that from a perspective.
LeeSo if you are looking to raise your prices and the calculator has actually been designed for dog walkers, dog groomers and dog trainers, it does all three trades and you can tell it how many days a week you work on average, how many dogs that you see in a day and how many holidays that you want to take in the year as well, and it calculates all of those figures and then comes back and says, great news, in order for you to make £60,000 as your earnings, as your wages, you need to charge X amount on average per dog, which is equivalent to X amount per hour that you're grooming for.
LeeAnd with that, what that allows our clients to do is to physically say, right, I don't feel like I'm earning enough money and I'm not.
LeeI haven't got enough money at the end of the month to pay my bills.
LeeI don't know where I'm going wrong.
LeeThis is to benchmark where you should be charging and then you know what you can change your prices to so that you can start commanding more money for the services that you offer and charging your worth.
LeeEverybody starts out in business thinking, oh my God, how am I going to get clients?
LeeWhere do I start?
LeeAnd nine times out of the 10 out of 10, the first thing you will do is offer low prices to try and gain clients from other groomers, other walkers, other boarders, just because if you're cheaper, people will come to you.
LeeThe problem that you then have is you have these people with you for so long that you then struggle to start raising those prices up so that they're paying you what you're, what you're worth.
LeeAnd as national wages goes up and the cost of living bites and, you know, electricity becomes more expensive and a loaf of bread is more expensive, how do you then change your prices and go to those people and say, look, I'm really sorry, but I've got to put up such a large price increase to bring you in line with where I should have actually been charging to start with.
LeeNow what you could do is you could offer like an introductory discount where you'll say, right, for your first three grooms, we're going to do it at X, which could be cheaper than your competitors.
LeeNow that allows you to automatically put the price up three months down the line.
LeeSo you, you're gaining the clients, you're gaining, you know, the, the commitment, you're being able to demonstrate the skills so that person's going to be happy with you.
LeeYou're building rapport with your client.
LeeAnd remember, people buy from people.
LeeIt doesn't matter what service that you offer, if you get to engage with that person, people will buy from people.
LeeSo by building that rapport with that client, you can then keep a lifelong customer with yourself.
LeeThere will be clients out there that are only price focused and they will jump around.
LeeAnd we have it within the industry as well.
LeeSomebody might come to us and they've had a new accountant every single year since they started trading.
LeeIt's because they're chasing the money.
LeeYeah, that's absolutely Fine.
LeeYou know, but they're not the type of client that we want to work with because we're in it for the long run.
LeeYou know, we want to help that business grow, we want to see it flourish.
LeeAnd realistically, if you're only with us a year, and we're only seeing you once a year for your self assessment, that doesn't give us the ability to review your figures and look at comparatives and say, right, okay, what did we do differently from last year to this year?
LeeBecause every year as a business, you should be looking at yourself in a third person perspective and taking a step back and going, right, what did I do right this year?
LeeWhat did I do wrong?
LeeWhat do I want to change and what do I want to achieve and how am I going to do it?
LeeBy asking yourself those questions, you can start to put a little plan together of how you're going to develop and grow your business.
LeeThis, this coming 12 months.
LeeAnd this isn't something that we say to clients that they should put off because there could be highlighted things within their business that they didn't realize that they were doing or that they weren't doing.
LeeSo a lot of times we asked the client, right, when was the last time that you put your prices up?
LeeAnd some people might come back to us and say, I haven't done that since I started.
LeeOh, it was over 12 months ago.
Vicki ClarkAt least over 12 months ago.
LeeYeah.
Vicki ClarkAnd I think I had a conversation with a client about it the other day and I said, oh, you know, should all my books have been full for 12 months?
Vicki ClarkAs a woman's asking me putting prices up?
Vicki ClarkOr a while ago, I said, well, there you go, so you need to keep doing it.
Vicki ClarkAnd I think it's just the scare factor of having to put them up and thinking, oh my God, all my clients are going to leave, which they won't do.
Vicki ClarkThe ones that value what you do, whether it's accountancy, dog grooming, dog training, dog walking, they will stay with you if they value it.
Vicki ClarkIf they don't, then they'll go, in which case you don't want them anyway.
LeeYeah.
LeeAnd listen, it's not always about putting your prices up.
LeeThere are other things that can affect that as well.
LeeSo you might have a ceiling limit within your area, and if you're the most expensive within the area, then putting the prices up may not necessarily be an option.
LeeOr if you need to put them up by a certain amount, you may not be able to put them up as far as you want to.
LeeNow the reason that we're talking about prices today is because in April it is and it is and I'm going to come back on to it.
LeeBut in, in April, if you've got employees, the national minimum wage increases for employee rates and it is a bloody big increase on what it currently is.
LeeNot only that, employers, national insurance is also going to go up in April so you could be affected by that as well.
LeeIt's in the news an awful lot about how, how the economy is in turmoil, how it's uncertainty and at the moment the Labour government is sticking to their guns and saying we, we're not going to change anything.
LeeWhat we've, we've committed to within the budget which, which unfortunately penalizes businesses with employees.
LeeThere's no getting around from that.
LeeBut if that's the case, if you've got employees, now is the time that you should be looking at your prices and what you need to change them to, to minimize the impact that April is going to have on your profits.
LeeBecause if you do nothing, you personally are going to earn less in that tax year because you haven't changed your prices in line with what the government is now going to make you pay.
LeeThe employ plus the employer's national insurance on top.
LeeSo now is the good time to start looking at it, start deciding where you want to be, how much you need to raise them by and then start making those contact with those clients to let them know about the new prices that are going out so they've got a little bit of time.
LeeSo it's not so much of a shock when we get there now because it is in the news.
LeeIt's much easier to have that conversation and explain the reasoning behind the price increase and it will be received a little bit more warmly than if it was just a random time of the year for argument's sake.
LeeAnd you know, as an accountancy firm, we're going to put together like little, little snippets that you can put onto emails or written things that you can send out to clients to make it easier.
LeeBecause if you find it hard to word a price increase then it can be very, very daunting for you to have those conversations or, or, or how you tell those clients that the price is going to go up in a, in a, in a, well, constructive, positive manner.
LeeAnd I say positive because if you start the price increase with I'm so sorry, I didn't want to, I had no choice, but now I have to unfortunately charge, it sounds awful and it's negative from the client's perspective as well.
LeeBut if you, if you reword that slightly, you know, due to our growth and the fact that we are investing in our apprentices and we've got new employees that we're supporting, our commitment to providing them with a decent wage means that we do unfortunately have to increase our prices from April.
LeeBut this means that we can continue to deliver the exceptional service that you are clients on.
LeeThe dogs are used to receiving.
LeeAnd what we wouldn't want is for the impact of the budget to degrade that service.
LeeSo from April, our prices are going to be X.
LeeWe look forward to.
Vicki ClarkThat's pound five if you want that.
Vicki ClarkYeah, Intellectual property.
Vicki ClarkEveryone's going to be like pausing and going, right, what else did you say?
Vicki ClarkHang on, play.
LeeYou see, there's, there are clever ways of putting a positive spin onto what you could perceive as a negative.
LeeAnd it, you know, the clients will be receptive to it, but be positive and because it is how you deliver it.
Vicki ClarkAnd Kimmy, we're gonna be having words.
Vicki ClarkI'm just saying after that comment that you've put in there, me and you shall be having words.
Vicki ClarkThree bloody years.
LeeThree years.
Vicki ClarkWow.
Vicki ClarkTo have words.
Vicki ClarkWhich we will have words in February, but we will.
Vicki ClarkBut yeah, that, you know, that whole thing that we've just Talked about last 10, 15 minutes is another reason why we differ to the other accountants is because we make things that make your lives better.
Vicki ClarkLike the calculator, like the tax calculator are specific to you guys.
Vicki ClarkWhat else is on there?
Vicki ClarkThere's like spreadsheets, there's bookings.
Vicki ClarkIt is on there to help you and give you a tool to.
Vicki ClarkIf you're doing it yourself.
Vicki ClarkSo, yes, you are in the doghouse, Kimmy.
Vicki ClarkI'm coming for you the 1st of February.
Vicki ClarkBut yeah, so that is another way where we differ.
Vicki ClarkAnd you know, in general, if you're going to get an accountant, just please, very briefly do due diligence because there are some absolute morons out there.
Vicki ClarkThere are people that charge you a fortune, people that do it wrong.
Vicki ClarkThey were unlicensed.
Vicki ClarkAnd yeah, just please, please check who you are.
LeeEven if you do have an accountant or somebody that you believe is qualified, if you're reading from other sources.
LeeBecause if I go back to the clothing scenario that we picked up last week, a quick Google will show you accountants out there telling you that general clothing is not an allowable expense.
LeeAnd I'm not talking one or two.
LeeThere's reams and reams and reams of pages all saying the Same thing.
LeeEven free agent has it on their own website when you look at sole trader expenses.
LeeSo if all of these accountants and all of these websites are saying no, what makes your accountant different?
LeeIf they're saying yes.
LeeSo, and those are things that you should be querying.
LeeYou're saying is, well, what makes you so different?
LeeWhy are you able to override HMRC's guidance and why do you believe that it is allowed if all of these people are saying that it's not?
LeeAnd it's one of those things is that, you know, we don't mind being challenged and sometimes challenging us forces us to do our own CPD as well, to look into things, to find out whether or not things are allowable.
LeeAnd like I said, I don't all the time.
Lee20 pence for a bike mile.
LeeSo, you know, that's it's important, you know, because it, it's.
LeeIgnorance isn't a defense when it comes to hmrc.
LeeAnd neither is he said, she said.
LeeSo you've got to make sure that when you sign off your accounts, which brings me nicely onto our next bit, you understand what you're looking at and what it is that you're signing.
Vicki ClarkWilly nilly, we get it with our bunny clients and I have to say, you couldn't have possibly read it in that amount of time.
Vicki ClarkSo please just, you know, read what you sign in and question the accountant.
Vicki ClarkYou know, we welcome our clients question and what we've done because it means that they're actually reading it rather than just signing it.
Vicki ClarkSo please, please, please do your checks, make sure they're legit, make sure that you can communicate with them and just, yeah, just do.
Vicki ClarkAnd make sure you're not getting ripped off either because there's people out there that could get in charge of Fortune for not a lot.
Vicki ClarkWe, when we first started, when we merged a couple of years ago, we weren't doing half as much of the stuff we are doing now.
Vicki ClarkAnd that's from client feedback and, you know, not people not understanding really what the accounts are.
Vicki ClarkSo we've done a couple of things which my glamorous assistant has already pulled up.
Vicki ClarkAnd one of them is to basically explain what the accounts are, which is always handy because I always get the question of I don't know what this document is because it's just a page full of numbers.
Vicki ClarkSo Lee has put together this lovely little pamphlet, this is his contents page.
Vicki ClarkAnd if you listen to the podcast, you'll have to go on the group to have a look because obviously we can't show you it, but yeah, basically page and introduction page.
LeeYeah.
LeeAnd this gets included now going, I only finished it yesterday.
LeeSo, I mean, this is hot off the press.
LeeThis now gets included with every sole trader accounts.
LeeAnd it's basically after your account, you scroll down and you'll have all of this in there.
LeeSo a little bit of an introduction, but then understanding your accounts.
LeeWhat are the figures saying and what are you looking at?
LeeSo it breaks it down into what the figures are and explains last year's and this year's, what your gross profit is.
LeeWhat.
LeeWhat is gross profit?
LeeWhat your net profit is.
LeeIt explains about depreciation and why it's not really an expense and it gets added back in for tax purposes, but it allows you to run through your set of accounts in your own time and fully understand what the figures are and how they add up and take away from each other.
LeeBut it then also gives you empowerment to be able to come to us and confidently ask questions.
LeeIf there's something in there that you don't understand or a figure is higher than you expected or lower than you expected, then you can come to us and say, what is this?
LeeWhere did it come from?
LeeYou know, I thought I spent more on petrol.
LeeCould you explain why?
LeeYou know, so that's in there.
LeeAnd then we've.
LeeWe've even told you how to pay.
Vicki ClarkTax when the tax is due, which is a biggie.
Vicki ClarkYeah.
LeePayments on account.
LeeWe also explain about what bank accounts to use for hmrc and unfortunately we.
LeeWe do send you reminders, which we.
Vicki ClarkMay adapt for next year because I feel like the system sent out about 55,000 payment reminders.
LeeYeah.
Vicki ClarkWhich then got 55,000 replies.
Vicki ClarkSo maybe we'll just send you one or two rather than six.
LeeI think the problem is in January, it's set to send them at like, 21 days, 14 days, 7 days on the day.
LeeSo we might change the frequency that we send those because, you know, some people get annoyed by them, some people are thankful that we know.
LeeI'm sorry.
LeeSo.
LeeAnd then we've got a little FAQ section as well.
LeeSo, you know, what if you can't pay it on time, how do I reduce my tax bill?
LeeWill you send me reminders?
LeeYou know, do you offer a monthly bookkeeping service?
LeeWhen do I register for vat?
LeeSo there's little things in there that if, you know, by reading it will.
LeeWill inform you going forward so that you're not on your own.
LeeAnd it, you know, you read it in your own time and Then you've, you've got everything there that you need to understand your accounts, basically.
Vicki ClarkAnd then even better, we can even better that, right, I got trained, I'll stall whilst you get these documents.
Vicki ClarkSo, you know, these things we do are to help you guys and like I said from feedback from clients, this one I think is the best.
Vicki ClarkAnd we, we always have a copy of Crufts as well.
Vicki ClarkSo if you are coming to crafts and you want to have a look at the things that we do include, we will print them off so you can have a read, so that you can see in person.
Vicki ClarkBut this is the best.
Vicki ClarkSo this is my accounts for Turtle Paws.
LeeTurtle Paws is fictitious, we've made up the figures, so it's any other business in the uk, we think.
Vicki ClarkBut basically you will get this with your self assessment again.
Vicki ClarkAnd it basically breaks down the self assessment and the accounts into graphs and charts and, and more easily digestible numbers so that you guys can look at that and see, you know, it obviously compares to the year prior and see if you got up or down, if you're in the right direction, how much profit you earn per pound.
Vicki ClarkAnd it just makes it more digestible, basically, because again, the feedback we're getting is, you know, we don't really understand the accounts of the tax return, like, what's my business doing?
Vicki ClarkSo Lee and his geniusness came up with this performance pack.
Vicki ClarkSo you will get this if you're a self assessment client and you also get it every three months if you are a bookkeeping client, which is very useful because obviously the self assessment you're only going to see after the year is finished and there's nothing really much you can do about it.
Vicki ClarkBut the bookkeeping clients get it every three months.
Vicki ClarkSo if they need to make any changes within that tax year, they can do, because this performance part will tell them whether they're heading in the right direction or not.
Vicki ClarkSo if they're not, they can change it during the year.
LeeAnd the thing is, this breaks it down into its most simplest form.
LeeSo if you take nothing else from all of the charts and all of the graphs and all of the percentages, you can look and see how much per pound you are physically making.
LeeAnd as long as that's increasing year on year or month on month, then you are heading in the right direction.
LeeAnd it doesn't matter whether your sales are down because you can control your costs.
LeeSo if you're bringing your costs down but your sales are remaining constant, it means that you will earn more per pound.
LeeSo this is a great opportunity for you to review how much in that pound you're making.
LeeAnd then you'll know that every time that you, you charge out a dog at 10 pound or 20 pound pounds, how much of that is physically going to be profit that's in your back pocket at the end of every groom or walk or board or training session.
LeeSo you now know exactly how much your business is costing you to run.
LeeAnd if you charge out 30 quid and you're earning 52 pence in the pounds, you do 30 times the 0.52.
LeeSo on a 30 pound dog walk or dog groom, if this was your figures, you're making £15, 60 as profit from that £30.
LeeAnd that one metric alone allows you to work that out.
LeeSo it's a great way for you to stay on top of your figures.
LeeKnow when you need to raise prices because if that profit per pound is going down, not up, you have a problem.
LeeAnd that's where your, your sales could be decreasing, your expenses could be increasing the price of your, your expenses could be going up and you need to follow suit by a change of price or increase capacity by getting another member of staff and allowing more dogs, you know, on the walks, on the, on the grooms or the home boards slightly more expensive when, when capacity in a set area is the limiting factor because the only thing that you can really change at that stage is your prices.
LeeSo it's really about understanding what your limiting factors as a business are and how you overcome those.
LeeAnd if you can't overcome those, how you have change your prices and your buying habits to make sure that you maximize your profit per pound.
Vicki ClarkAnd this is where an accountant comes in.
LeeNot just any accountant.
LeeThe pet accountant.
Vicki ClarkYes, there's not many.
Vicki ClarkAnd you know, obviously we speak to a lot of accountants.
Vicki ClarkWhen we went to the award show last year, we spoke to accountants there and they don't do.
Vicki ClarkAnd then sometimes we sit and think, think, do we do too much for free?
Vicki ClarkProbably, you know, the group, all of these add ons, you know, all of these things that we make is to help you guys.
Vicki ClarkYes, obviously it's a bonus that we make money because we have to sell them, but it also helps you guys out and you know, the more that you tell us, the more feedback that you give us, then we can make these things like the utilities calculator, the tax calculator, you know, all of the other bits and bobs of grooming, or the record keeping packs, I should say, that'll be coming out Very soon they're in print.
LeeSeven days and we shall have them.
Lee125 of them.
LeeAnd once they're gone, they are gone.
LeeSo.
LeeAnd they flew out last year.
LeeSo.
LeeYes.
Vicki ClarkAnd that again was based on feedback from you guys, from the group of people who said, you know what, I like to write things down.
Vicki ClarkAnd that's fine.
LeeI can give us a sneak preview of those.
Vicki ClarkOh, God, he's on one today.
LeeYou'll need to pan for time.
Vicki ClarkI'm gonna do a competition and this is very impromptu and he's gonna worry.
Vicki ClarkNow, what on earth is she gonna say?
Vicki ClarkLast year, one of our lovely darling clients was wearing a T shirt that said, hashtag, don't need an accountant.
Vicki ClarkBecause of a joke we made.
Vicki ClarkOne of the lives, hashtag, you do need one.
Vicki ClarkI will give a free record keeping pack to anyone that turns up.
Vicki ClarkTwo cruffs that would potentially beat that T shirt.
Vicki ClarkNow, it could be a T shirt.
Vicki ClarkIt could be what could be any garment, preferably not your undergarments.
Vicki ClarkI don't want those.
Vicki ClarkBut anything, a mug, anything that would be hashtag, don't need an accountant.
Vicki ClarkAnd I will if we.
Vicki ClarkIf it meets our hilarity standards like that T shirt did.
Vicki ClarkI actually took the T shirt off him.
Vicki ClarkLuckily he had one underneath.
Vicki ClarkI have got it somewhere, actually.
Vicki ClarkI'm going to frame it.
Vicki ClarkBut yes, I will give you mud.
LeeThat clients will come to craft have their clothes ripped off them by this.
Vicki ClarkI think it is.
Vicki ClarkLook, just so you know, I'm not telling fibs.
Vicki ClarkIs this it?
Vicki ClarkI'll just check before I look.
Vicki ClarkCan you see it?
Vicki ClarkHashtag, don't need an accountant.
Vicki ClarkThis was on his back and I took it off.
Vicki ClarkSo if anyone can beat that, I will give you a free record keeping pack of Crufts.
Vicki ClarkSo there you go, headed here.
Vicki ClarkAnd you'll only know if you listen to the live or the podcast.
Vicki ClarkSo you've got a fair chance of winning if you do it.
Vicki ClarkYeah, or I'll end up with like 50,000t shirts.
LeeThat's.
Vicki ClarkThat's your.
Vicki ClarkYour mission is to beat Hashtag, don't need an accountant.
LeeSo the record keeping pack, so it goes through pretty much anything and everything.
LeeIt talks a little bit about who we are.
LeeIt tells you about the pricing and tax calculator that we spoke about a little bit earlier today with the links.
LeeThe other type of things that, that you can have, as well as our podcast.
LeeYou can see there that we are going to be offering a discount on those very shortly.
LeeThat we're going to get live that will be part and so you can get 30 off the digital products before the 31st, sorry, the 30th of April.
LeeIt tells you about what the services that we can do about sole trader expenses and the types of things that you can claim.
LeeIt then goes through the categories of what things should be put under as and there's quite a few pages of those.
LeeThis year has a mileage logging included.
LeeSo you should know what you need to be claiming for miles and how to keep that recorded.
LeeIt goes through if you're buying assets or if you're buying loans and finance agreements for the assets.
LeeSo that we've got the details, it looks at what you're looking to do within the year and what you're looking to get out of it.
LeeAnd record how many dog grooms walks or boards or training sessions that you've had.
LeeAnd then it goes into recording income and expenses for the different sales from the different elements of whether it's cash, bank transfer, card machines.
LeeAnd this year we have put the books that we, that we provided or produced all into one book rather than having different books for different services.
LeeAnd then if we got the expenses, it allows you to record all of your monthly expenses month by month for all 12 months.
LeeAnd then we can add everything up annually to see how you've done on the income for the months, whether or not you've got any other income, whether there's any savings, interest, whether there's any employment income as well to consider.
LeeThen you do the same for all of your expenses on a month by month basis.
LeeSo you can add it all up and work out how much you're spending on a, on a monthly basis.
LeeThen you've got the use of home side and if you don't know what figure to use again, you've got our new use of home calculators there as well.
LeeSo that's going to be a little bit of a sneak preview of, of how we're updating the one that's going to be sold very shortly on the website.
LeeThen you've got a stock take, you know, so for those of you that sell things, this is how you record it and this is how you calculate what the stock is worth.
LeeSo it tells you how you value the stock and then it tells you how to work out some of the key metrics of your accounts by what you add to what or what you take away from what so that you can see how well that you've done.
LeeAnd then it asks whether or not you met your goals for the year and you know if you didn't, what you're going to do differently next year to be able to do those again.
LeeAnd then we've got areas here where you'll keep all of your receipts and your bank statements in the year so that everything is all in one nice neat little pack ready for your accountant or ready for when you do your own tax return.
Vicki ClarkAnd if you do have another accountant, which I don't know why you would, but if you did, you can still use this and give this to him or her.
Vicki ClarkFor is your.
Vicki ClarkHow you keep your record so you don't have to just buy.
Vicki ClarkIf you use us, you can, if you do it yourself, have one.
Vicki ClarkEven if you've got another accountant and you want to use it, you can use it and send it to them and they'll probably thank you because it will give them everything that they need within that one booklet.
Vicki ClarkSo you will be able to get those from Crofts and also online.
Vicki ClarkSo once it's live, we will obviously let you know in the group and on the page and you can just get it direct from the website and.
LeeWe will post it.
LeeYeah.
Vicki ClarkSo yes.
Vicki ClarkSo basically, if you want an accountant, please choose us.
Vicki ClarkI know everyone's gonna be like, oh, I bet you cost a fortune.
Vicki ClarkWe don't idle.
LeeNo, we don't.
Vicki ClarkWe do.
Vicki ClarkWe do a lot of research obviously.
Vicki ClarkLike I say, we speak to a lot of other accountants and I wouldn't say we're the cheapest by far.
Vicki ClarkWe're not the most expensive.
Vicki ClarkI would say we're probably slap bang in the middle.
LeeI think we're the bang in the middle.
LeeI mean for a sole trader with our dex.
LeeOur dexed bookkeeping software.
LeeSo our record keeping software with Dext is just 32 pound plus that a month.
LeeI mean it it's.
Vicki ClarkOr if you have your own software, like free, it's only 27.
LeeYes.
Vicki ClarkSo literally your self assessment, if you've got your own software 27, if you want our brilliant software 32 so it's not gonna break the bank and we've just shown you everything that you get for that 27, 32 pound a month, all of the packs, the performance packs, the help for the accounts, the use of home, because we do that for you anyway, we can help you with how much tax, all that sort of stuff.
Vicki ClarkSo we.
Vicki ClarkYou do get a lot.
LeeAnd if, if you are signed up to us as a client, you also get us as well.
LeeWe're not just, just there to do your self assessment at the year end and speak to you once a year.
LeeWe are on speed dial so if you've got a question whether it's relating to your business, whether it's relating to a purchase, whether or not you just want to check in if there's anything that you should be doing differently then pick up the phone.
LeeWe are there for advice and we, you know there's, there's a whole team here that can answer the questions and.
Vicki ClarkAnd the admin team are very knowledgeable about to the basics of, of the tax system and taxes and stuff.
Vicki ClarkSo even if you don't get hold of us, Tegan, Emily, Nicola can answer the questions for you.
Vicki ClarkAnyway, we're not the sort of firm that is going to just p you off.
Vicki ClarkWe might do at this time of year because we're busy doing tax returns but we'll always get back to you if we can't answer the phone there and then January is probably the only time where you might be slightly delayed so sorry, I just saw the.
Vicki ClarkCan I still get it.
Vicki ClarkSo the bookkeeping is slightly different so we do have different packages.
Vicki ClarkSo the self assessment like I said starts from 27.
Vicki ClarkIf you've got your own software 32 if you want decs, if you want our bookkeeping packages, our all in one packages or our plans then they are slightly different and obviously more expensive because they include the software, unlimited bookkeeping, check.
LeeIn calls, all sorts, the quarterly updates.
Vicki ClarkAs well, they basically do everything.
Vicki ClarkSo they are more expensive and they are tailored to you, the individual depending on a number of factors but one of them being your turnover.
Vicki ClarkSo that someone earn 300 grand is going to pay more than someone that's earning 40 grand to make it fair.
LeeAnd that's because the amount of work that's involved from the bookkeeping perspective, your number of transactions is going to be much higher.
LeeYou may have more bank accounts, you're going to be VAT registered so there's an awful lot more built into that and what I would say is that there's a different level of service when it comes to our all in one packages.
LeeSo somebody for argument's sake that is paying the pound 32amonth with our deck subscription that is for that person, we can help them walk them through connecting Dext to their bank account and we'll help them get that set up on their phone but that person is responsible for taking their own photos, matching the transactions index and categorizing the transactions to say, you know that order from.
LeeI wouldn't say Millie's cookies then is, is you know, shampoo.
LeeSo therefore it's going to be grooming supplies.
LeeThey categorize all of that in, in the app for us so that when we do the tax return at the year end we log into the software, we can see everything's been done, we do a quick check of it.
LeeThere's, there's up to an hour of bookkeeping in the self assessment fee.
LeeThat's for us to correct any minor errors that's happened to have a look at where things have been put so that we can correct those bits and pieces.
LeeAnd that's pretty much where that stops.
LeeYou do get, like Vicki said, you do get the explanation of how to understand your accounts and you do get the, the self assessment comparing one year against the other.
LeeBut that's once a year on our all in one unlimited packages.
LeeYou get a dedicated bookkeeper, you get unlimited queries, you get unlimited bookkeeping.
LeeYou have Xero accounting software which if you went to Xero directly, £33amonth plus that on its own you have Hubdoc included as well, which is the receipt capture app.
LeeYou get a quarterly performance pack which is similar to the soldiered one but more detailed and it breaks down the last three months that you've done not year on year.
LeeSo it's much more in depth.
LeeYou have the ability to book in for 20 minute dropping calls with one of the team to discuss any aspect of your business.
LeeYou have somebody that's going to watch your VAT turnover month on month.
LeeJust make sure that you haven't exceeded the VAT threshold, give you an early warning system if you're near it is.
Vicki ClarkWorth its weight and gold.
Vicki ClarkThe amount of people come to us and say oh I might have hit it.
Vicki ClarkAnd then they hit it like six months ago.
LeeYeah.
Vicki ClarkSo you know, and sometimes we might get angry people that go, well how did you not know?
Vicki ClarkWell if we only see your figures once a year after the tax year has ended, how are we going to know?
LeeHow are we going to know?
Vicki ClarkSo that's a benefit of having bookkeeping is that we will know when that's going to happen.
Vicki ClarkWhereas with the self assessment we physically can't.
LeeYeah.
LeeAnd we know in, in 12 months time this making tax digital is coming in.
Vicki ClarkThat's another life.
Vicki ClarkThat's not good.
LeeIt is another.
LeeBut the reason I've mentioned that right now is that we get a lot of people coming to us at the moment.
LeeThat's, that's on paper based records or spreadsheet.
LeeBased records.
LeeAnd we're saying, look, coming into the next tax year, when we're 25, 26, we want to see clients going on to at least the DECCS software because we need to get those people ready for the following year when they're going to have to do four quarterly submissions of their income, of their expenses.
LeeAnd if you're not at that stage where we can do that, you're going to have a set time frame in order for that submission to be sent through to hmrc.
LeeAnd whilst they haven't officially launched any penalties and an interest of things that are going to be involved in those yet, you can bet your bottom dollar that if you miss the submission deadline there is going to be a penalty.
LeeSo in order for us to be able to submit those on time, if you are part of that deck software, the sooner we can have, you know, next year, we've got time to spend with yourself, to walk you through it if you've got difficulties, certainly if you're a apprehensive about moving on to that software.
LeeNow Dexter's been designed to be used on a mobile phone.
LeeFree Agent and Xero does have mobile phone apps but they're not designed to be used directly from a mobile, they're computer based or iPad based softwares that you need a bigger screen for.
LeeAnd Free Agent just does not handle multiple bank accounts very well at all.
LeeCertainly when you're transferring from one to the other.
Vicki ClarkThat's my first check whenever I go on free agents.
Vicki ClarkHow many bank accounts got?
Vicki ClarkThere's like five my.
Vicki ClarkOh no.
LeeYeah.
Vicki ClarkAnd we know the Software's on, on 100% and they probably will adapt them the sooner we get to make textual.
LeeBut Dext is ideal for a sole trader with, you know, simple accounting terms.
LeeAnd literally you get, you connected to your bank, you can take photographs of receipts if you want to and attach them to the transaction or you just click the transaction on the phone and say right, that was rent, that was personal, that was grooming supplies and that is literally all that we're asking you to do on the software so that we can do your self assessment at the year end.
LeeIt is so much easier than a spreadsheet because you're not having to go through your bank account and type every single transaction how much it was, what it was that you purchased.
LeeBecause again we need that information from there.
LeeNow remember Dext, you can, you can photograph.
LeeSo it's done.
LeeNow people are going to say well hang on, I can do that in Free agent.
LeeFree agent are now charging you to take photographs on the app and attach them to the bank transactions.
LeeI think you're allowed to do five and then it charges you.
LeeSo actually when you think a fiver for decks a month because like I said, 27 pounds if you're already on software, 32 pound a month and we give you decks as well, so we're only charging you £5 for that software.
LeeIt's fantastic, really easy to use.
LeeAnd our sign up to that so far has been really positive.
LeeWhich is why when Tegan's having the conversations with clients now about moving on to Dext, there is a bigger push to say, look, let's get you off of the paperwork, let's get you off of the software, the.
LeeSorry, the, the spreadsheets and let's move you onto this because you're going to be part of making Tax Digital the year after.
LeeAnd it's not optional.
LeeThere's certain bands of income that are coming into play earlier than others.
LeeBut once you're in that band and remember, unless you're keeping an eye on your turnover in the year, how do you know which band you're in or whether you've gone into the band that you must, then I think it's going to be your income.
Vicki ClarkWe will do a live early adopters.
LeeAnd we're trying to get people signed up.
Vicki ClarkWe will do a live on making Tax Digital at some point this year because it is going to start probably being in more topics of conversation the sooner we get.
Vicki ClarkYeah, we will do a live probably on the different softwares available because we know that it can get confusing.
Vicki ClarkYou know, there are benefits to all the softwares Helen's put about.
Vicki ClarkWe've talked about again, free agent.
Vicki ClarkSo the reason why.
Vicki ClarkAnd again this is all individual.
Vicki ClarkThere are, there are three softwares that we use.
Vicki ClarkDext Free Agent 0 Dext is for people that are sole traders who want Billy Basic.
Vicki ClarkOkay.
Vicki ClarkAll they want to do is categorize the transactions and get the self assessment done.
Vicki ClarkThey don't want profit loss reports, they don't check anything.
Vicki ClarkThey don't want any of the fancy stuff.
Vicki ClarkIt's just give me the basic.
Vicki ClarkBasic.
Vicki ClarkBasic.
LeeYeah.
Vicki ClarkI don't want to.
Vicki ClarkI don't care about my figures.
Vicki ClarkI just want to categorize it, give it to you.
Vicki ClarkYou do my self assessment Bosh.
Vicki ClarkThat is for you.
Vicki ClarkFree agent.
Vicki ClarkIf is if you want something a bit more in depth.
Vicki ClarkSo you want profit and loss report, you want to look at your balance sheet, you want to look at your cash Flow.
LeeAnd if you're a growing business, you.
Vicki ClarkShould and if you're a growing business, you will want stuff like that.
Vicki ClarkSo that's where we would say free agent is best because it's more user.
LeeFriendly and it's free with a metal bank account.
Vicki ClarkMetal bank account.
Vicki ClarkAnd it does what it is that you need and it gives you all.
LeeOf those reports using the mobile app when it charges.
Vicki ClarkThe mobile app Zero is aimed at accountants.
Vicki ClarkIt's a lot more in depth, it's a lot more technical.
Vicki ClarkSo if anyone came to us and said, I want to use my own software but I want a bit more in depth because I want to grow a business, then we would point you to free agent.
Vicki ClarkIf you came and said, you know, I've got 500 grand turnover, I don't want to do the bookkeeping myself.
LeeMultiple bank accounts, we would say we'll.
Vicki ClarkDo it and we'll use Zero.
Vicki ClarkIf you come to us and say I'm not growing my business, I don't really care about the figures, I just want something that's compliant and I want you to do.
Vicki ClarkAnd I'll just tick all the boxes, then Dex is the one for you.
Vicki ClarkSo it is going to be depending on what business you have, whether you're growing it.
Vicki ClarkYou know, there's so many factors.
Vicki ClarkSo we will, we will tailor the software to you guys.
Vicki ClarkIt's not going to be like a one size fits all sort of joby.
Vicki ClarkSo we will explain that to you.
Vicki ClarkAnd again, some other accountants might just use one software like Shipbooks.
Vicki ClarkShipbooks and that's it.
Vicki ClarkAnd it's the best.
Vicki ClarkAt least we give you an option and it's going to be dependent on what you tell us whether we say Dex, Free Agent or Zero.
Vicki ClarkAnd like Lee said, if you want decks, it's only an extra five for a month.
Vicki ClarkIf you've got your own free agent, free with metal, then it's only 27 pound, there's no extra to pay and I don't.
Vicki ClarkYeah, and Zero would be in the currency package.
Vicki ClarkSo that's just a clear.
LeeAny.
LeeAnybody that is on our all in one packages automatically gets the best Xero software out there with the Hub Doc, because that works for us and it works for the client as well.
LeeSo hubdoc is really simple to use.
LeeAnd the only things that we ask for the all in one package clients is connect your bank accounts for us.
LeeWe'll ask for an updated bank statement every quarter.
LeeSo we can just double check that the software matches your bank statements that Something hasn't dropped in the period.
LeeAnd we'll ask them to take a photograph of any receipt that they physically have or send a receipt via an email address.
LeeAnd as long as they forwarded all of the receipts for us, we take care of everything else.
LeeAnd then you regularly get all of your updates, your bookkeeper's in touch constantly.
LeeIf you're VAT registered.
LeeWe've got a brilliant system that we upload your VAT return, you check it off, sign it digitally like you do with your self assessment and then we file it with HMRC to make sure that you don't get any late filings.
LeeSo, you know, we've, we, we've, we.
LeeYeah, I think the thing with us and the thing that I'm really pleased with is that I'm, I'm only retentive when it comes to processes and the reason that it helps me is because it gives me structure to my day.
LeeSo the processes that we have in this accountancy firm when we've had other members of staff come from other accountants and join the team, their feedback is that our working processes are so much better than where they've come from.
LeeEverything is self explanatory and the process is easy to follow and we roll that out with the clients as well, so that for instance, on the onboarding side, Emily and Nicola will follow a chart that says, right on day one, the client gets this, two days later the client gets that.
LeeAnd we've tried to make sure that that is as easy for the team to follow so that every single client gets the same information and that we haven't missed something along the way.
LeeAnd that is the way that we treat your accounts and your bookkeeping as well.
Vicki ClarkYou've seen the amount of spreadsheets that we have.
Vicki ClarkIt is unbelievable.
LeeYeah, and it's so that we don't miss anything.
LeeWe're not late with your, you know, your limited company accounts, we're not late with your self assessments, which is why you've had so many reminders that we need to do them from us.
LeeYou know, when it comes to the VAT returns, we email you the VAT return, we email you reminders that you need to sign the VAT return, but then we also tell you when the VAT is due and how you pay it.
LeeAnd we will constantly remind you about that until the date has passed so that you can't forget that it needs done.
LeeAnd you've got that friendly reminder that we are here looking out for your best interests.
LeeAnd as long as you get it signed or get it paid by the deadline date that we keep on reminding you about, you're not going to fall either.
LeeSo you kind of get me on your back constantly going, you need to sign it.
LeeWe need, we need to get it filed.
Vicki ClarkNot Helen K, Helen Norton bloody sign it.
LeeI sit there night rocking, thinking, oh, that client hasn't signed it and it's due tomorrow.
Vicki ClarkWe need to change them.
Vicki ClarkJust to give another bit of context.
Vicki ClarkMe and Tegan were looking, stalking this other accountant on Instagram the other day.
Vicki ClarkShe doesn't, she's not in the pet industry but she's very popular on Instagram and we were looking at a website and what she charges.
Vicki ClarkShe charges her own clients a hundred pound plus fat for a check in call.
LeeBloody hell.
Vicki ClarkYep, we give them for free.
Vicki ClarkYeah, but yeah, she charged and I had to double look, and I thought, no, is that just like a consultancy call?
Vicki ClarkBecause that would make sense.
Vicki ClarkAnd we looked into it as know her, her own clients, if they want to have a chat to her about something, have to pay an additional 100 pound plus VAT.
LeeThat's mad.
Vicki ClarkI know.
Vicki ClarkAnd we do all of this for free.
LeeYeah, I was on that, that really knowledgeable platform Tick Tock the other day and there was somebody on there talking about their accountancy fees and their self assessment for a sole trader was £350 plus VAT.
LeeSo that's more than what we charge.
Vicki ClarkThey probably don't give half as much anyway.
Vicki ClarkBut just to recap, because we have.
LeeWaffled on, I've gone over a bit.
Vicki ClarkIs number one, we are the best accountants out there.
Vicki ClarkNumber two, we give a lot away for free.
Vicki ClarkNumber three, you can buy lots of stuff in our store that will help you and you can join us for as little as 27 pound plus bat.
Vicki ClarkSo just to recap that, because I know it's important, 27 pound plus VAT per month for self assessment with your own software, 32 pound a month plus VAT if you want.
Vicki ClarkDext, which is the deck solo plan is basically your self assessment with DEC software just so there's no confusion.
Vicki ClarkAnd then the all in one package does what it says on the tin and includes everything, your bookkeeping, your software, your self assessments, your performance pack, your catch up calls and that is from 97 pound plus a month depending on a couple of things, but mostly you turn over.
LeeSo if you sign up at the moment we're giving you 30 off the next three months as well.
LeeSo there is offers on the all in one packages.
LeeIf you sign up at the moment, that's 30 discount on top of the 97 pounds.
LeeSo reach out to Tegan, call the.
Vicki ClarkNumber that these about to put on email Tegan, which I think I wasn't prepared, which is just vegan.co.uk give us a call and we will get you sorted.
Vicki ClarkSo I just don't want people to think, oh, you know, they do all that, they must be really expensive as every company, you know, probably in April we will have to increase some prices.
Vicki ClarkWe are trying our best to keep things as low as we possibly can.
Vicki ClarkWe don't want to have to keep increasing everything.
Vicki ClarkYeah, name of the time, once we finalize everything, we'll have another life on that.
Vicki ClarkAnd again we'll do a live on software and we'll do a live on making tax digital.
Vicki ClarkSo don't panic, go through that into more detail.
Vicki ClarkBut if we started we'd be here for another three hours and we've got work to do so we can't.
Vicki ClarkBut yes, any questions, let us know.
Vicki ClarkWe might get our own tick tock soon, you never know, you might see our faces.
LeeWe do need to get on there.
LeeI do, very, very quickly.
LeeObviously, I know I mentioned it last week, but the filing deadline for self assessments is the 31st of this month.
LeeIf you don't file the self assessment on time, there is an automatic £100 late filing penalty by HMRC.
LeeAnd if you don't pay the tax that's owed, they do charge interest as well on the, on the money that has been owed to them.
LeeSo just if you are struggling, reach out to us.
LeeTegan is very, very busy on calls at the moment, so please just bear with us, we'll try and see you as quickly as we can.
LeeBut, but basically the way it works, just not to waste anybody's time, that if you want to come on board with us, we will set you up on either the 27 pounds a month or the 32 pounds a month, depending on which package it is that you want to go on.
LeeThat's charged from the month that you join us because that's.
LeeWe're now in the 24, 25 tax year.
LeeWe are looking at doing your 2324 tax return that needs to be filed.
LeeSo we're working a year behind, so you would have to pay for that one as a lump, lump sum, just because that's done and dusted.
LeeBut we're looking in this tax year, you've got three months of it left, so you'll pay three months towards this year's and then from April you'll be paying for the 25, 26 tax year.
LeeSo once that year's over, there's no more lump sum payments because you've already paid monthly for it.
LeeSo sign up as quickly as you can, start chipping away at the next tax bill, or rather your accountancy bill, and we'll take care of your self assessments going forward.
LeeWelcome you on board with open arms as a client and then like Vicky said, there's no additional cost to pick up the phone and ask us questions.
LeeYou are then a client of ours and we will help you as much as we can going forward.
Vicki ClarkWe're in Hall 1, basically near the entrance stand 58 and we will be armed with Prosecco.
Vicki ClarkYeah, if not sock.
Vicki ClarkWe're trying to get socks but they've been very rubbish.
Vicki ClarkWe.
Vicki ClarkI need you to contact Dex to see if we can get some stuff off decks.
Vicki ClarkYeah, I know they do socks.
LeeYeah.
Vicki ClarkBut we.
Vicki ClarkI've got a bit of a theme going where clients come to the stand just to get socks.
Vicki ClarkSo I'm going to try my best to get some sort of sock.
Vicki ClarkMaybe we could do pet count socks.
Vicki ClarkBut yes, we will be back next week.
LeeI don't know because we're getting closer and closer to that filing deadline, so.
Vicki ClarkPotentially not, but we'll try.
LeeWe'll let you know if we are back next week.
Vicki ClarkCome back next week.
Vicki ClarkMaybe we'll do something on making tactical or software.
Vicki ClarkBut yes, any questions?
Vicki ClarkUse the group if you need.
Vicki ClarkJust give us a ring.
Vicki ClarkOtherwise yes, stay safe, makes lot men.
Vicki ClarkMake lots of money.
LeeAnd go and review your prices.
Vicki ClarkYes, and go over your prices, please.
Vicki ClarkThermal socks, yes, if only they were allowable.
Vicki ClarkOh, are they?
Vicki ClarkOr put your logo on.
Vicki ClarkI'm not going to go down that rabbit hole.
Vicki ClarkBut yes, we'll see you next week and we look forward to chatting to everyone this week.
Vicki ClarkGet your tax return done.
Vicki ClarkHelen, we look forward to chatting to you.
Vicki ClarkI say just pick up the phone if needed, otherwise we will see you next week.
LeeTake care.
LeeBye bye.
Vicki ClarkThanks for listening.
Vicki ClarkIf you've enjoyed my podcast, don't forget to subscribe for me and if you want to speak to me, please visit my website@www.petaccountant.co.uk and if you'd like to join my Facebook group, which is full of like minded pet professionals, then search accounting for pet professionals in Facebook and I will see you there.