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Heidi: This is episode 196 of
Teacher Approved.

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You're listening to Teacher
Approved, the podcast helping

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educators elevate what matters
and simplify the rest. I'm

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00:00:13,530 --> 00:00:14,070
Heidi.

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Emily: And I'm Emily. We're the
creators behind Second Story

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Window, where we give research
based and teacher approved

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00:00:20,400 --> 00:00:23,010
strategies that make teaching
less stressful and more

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effective. You can check out the
show notes and resources from

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each episode at
secondstorywindow.net.

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Heidi: We're so glad you're
tuning in today. Let's get to

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the show.

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Emily: Hey there. Thanks for
joining us today. In today's

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episode, we are sharing our
simple three step approach to

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help you mentally wrap up the
school year without carrying a

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bag of stress into your summer.

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Heidi: Let's start with a try it
tomorrow, where we share a quick

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win that you can try right away.
Emily, what is our suggestion

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this week?

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Emily: Our try it tomorrow is to
designate a school task cutoff

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date and stick to it. So before
the final bell rings, decide on

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a specific day and time when all
school related work must cease.

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Communicate this to colleagues,
if necessary, and most

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importantly, commit to it
yourself.

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Heidi: Absolutely. You deserve
to firmly shut the door on

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school life as you head into the
wonderful world that is summer

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life. If you need some
accountability, make sure to

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communicate your cutoff date to
people who will hold you

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accountable for sticking to it,
and then shut the door on school

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and enjoy your time off.

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Emily: If you like this idea or
anything else we share on the

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podcast, would you do us a favor
and give us a five star rating

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and review in Apple podcasts?

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Heidi: It is that time of year
where one foot is still in the

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classroom and the other is
already halfway into summer

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break. Mentally, you're probably
clocked out, and emotionally,

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you might be riding that roller
coaster between, I can't wait to

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be done and I still have a
million things to do.

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Emily: If that sounds familiar,
you are absolutely not alone. We

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all know that feeling, and what
makes it even harder is that our

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teacher brains never really shut
off.

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Heidi: Oh, my goodness, yes,
you're supposed to be relaxing,

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but there's always that voice
saying, if you don't get it done

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now, you're going to regret it
in August. Meanwhile, you are so

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exhausted you can barely
remember to bring your lunch to

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school, let alone plan for next
fall.

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Emily: The good news is that you
don't have to stay stuck in

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those feelings. We want you to
finish the year feeling grounded

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and confident, not like you're
limping to the finish line,

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dragging your to do list like a
strip of toilet paper stuck to

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your shoe. With a few simple
mindset shifts and practical

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tools, you can leave school
feeling more done than undone.

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Heidi: We are calling this our
May/June crossover plan. It's

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not about adding more to your
plate. It's about giving you

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permission to wrap things up
with intention so you can

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actually enjoy your summer.

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Emily: You deserve a real break,
not one where you're constantly

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checking email or waking up in a
cold sweat because you dreamed

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you forgot to turn in your
textbook inventory.

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Heidi: The May/June crossover
plan has three parts: capture

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and contain, prep for the pause,
and close the loop. Our goal is

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to give you a simple framework
that will allow you to mentally

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clock out without dropping any
balls or carrying your teacher

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guilt into summer.

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Emily: Man, we do love a list.
So let's dive into part one of

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our list, which is capture and
contain. So this is all about

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giving your brain some breathing
room. If you're like most

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teachers right now, your brain
is trying to tie up a lot of

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loose ends at once. It's like
having a very full, very chaotic

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parking lot inside your head.
There are cars everywhere, some

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are parked in actual spaces, and
some are double parked, and then

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some are just abandoned in the
middle of the lane, which is

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kind of how it feels like when
everybody's at the school for a

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band concert and the parents
have just given up trying to

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find a place to park, and it's
just mass chaos. So if you've

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been there, you can visualize
what I'm visualizing.

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Heidi: Those cars are all your
thoughts, worries, and to do's.

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Did I remember to submit my
supply list? What if I tried a

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different seating arrangement
next year? I should really

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laminate those anchor charts
before I leave.

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Emily: So what if we could park
some of those thought cars? The

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thoughts aren't the problem. The
problem is that the thoughts

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have nowhere to go. They're
stuck in gridlock and taking up

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valuable mental real estate when
your brain desperately needs a

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vacation,

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Heidi: The solution is simple,
but it is powerful. Create an

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actual physical parking lot for
all of those thoughts. You

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sometimes call this a brain
dump, but, you know, I kind of

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like thinking of it as a summer
parking lot. You're not getting

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rid of the cars, you're just
giving them an organized place

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to hang out while you're away.

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Emily: Your parking lot can be
as simple as a stack of sticky

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notes or a dedicated notebook,
or you can just have a Google

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doc titled For August. Whatever
system helps you breathe easier

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is the right one for you.

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Heidi: The key is to have one
specific place where you capture

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every random thought, every idea
or worry that pops into your

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head over the next few weeks,
and we do mean everything. I

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need to move the bookshelf to
the other wall. Or consider a

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new morning routine. Ask about
that grant for the garden

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project.

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Emily: So because we want to
capture those thoughts

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immediately, your parking lot
needs to be where you are. So

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using a notebook for your
thoughts is great unless you

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find yourself wide awake in the
middle of the night with an

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urgent thought and nowhere to
write it down because you left

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your notebook at school.

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Heidi: Oh, that is a guaranteed
way to ensure that you're not

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gonna be getting back to sleep
anytime soon. So make sure that

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whatever you use for your
thought parking lot is something

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that you can easily access
anytime you need it.

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Emily: It may seem too good to
be true, but we promise that

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writing down your thoughts is
kind of a magical way to

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decrease your anxiety level. Our
brains are great idea machines,

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but they are not built to be
remembering machines, but once

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you write something down, your
brain can let go.

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Heidi: This strategy helps you
gently shift into summer mode

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with peace of mind. I started
doing something like this years

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ago, and it completely changed
how I transitioned into summer.

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Instead of carrying this
invisible backpack of things

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that I should be thinking about,
I just dumped it all in a

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document and then closed my
laptop.

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Emily: Yeah, and using a
document is a better idea than

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what I do, which is just send
myself emails where the thought

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is the subject line, because
then sometimes the next day, I'm

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like, what and what even was
this? And my inbox is a mess.

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Don't, don't do that. Use a doc.

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Heidi: And then you have to do
something with that email and

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put that information somewhere
where you can use it.

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Emily: And then it gets buried
in my email by other emails, and

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then I see it, like, a month
later, I'm like, Oh my gosh, I

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forgot about that. So that's not
a good approach. Use a doc. And

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what's great about this approach
is that you're not ignoring

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these thoughts or or like
pretending that they don't

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matter. You're just containing
them so they don't take over

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your well deserved break.

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Heidi: Right now is not the time
for action. We're just

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committing to remembering.
That's the limit of what we can

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handle right now. This gives
your brain the comfort of

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knowing it's not going to lose
thoughts without forcing you to

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act on them immediately before
they're forgotten.

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Emily: And then when you come
back in August, you will have

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this gift waiting for you—all
your end of your insights and

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ideas captured when they were
fresh in your mind.

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Heidi: Now, if you want to take
this to the next level, we have

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several different to do pages in
our end of year roadmap. There's

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a general brain dump page called
my summer to do list, plus there

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are pages for May through
August, so you can schedule when

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you might want to try to do some
of those tasks on your to do

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list.

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Emily: All roads lead back to
the end of year roadmap at this

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time of year.

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Heidi: No joke.

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Emily: If you want to organize
that brain dump list, there's a

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sheet called tasks by location,
and this helps you maximize your

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energy and time. And then
there's a task status list,

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where you can identify each
task's first steps. Writing down

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the first step for each task can
lift a huge weight off your

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shoulders. When it's time to do
some school work, you'll already

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know exactly where to start,
which is often the hardest part.

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Heidi: There is zero expectation
that you should use every one of

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those lists, but there's enough
there that there should be

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something that helps you build
the system that you need. The

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link to our free end of year
roadmap is in the show notes.

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But even if you just grab a
notebook and start scribbling,

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you are still giving yourself a
huge gift.

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Emily: Okay. So with all of
those swirling thoughts

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captured, it's time for part two
of the May/June crossover plan,

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prep for the pause. This is
where we set the stage for a

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real break.

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Heidi: The question to ask
yourself here is, what can I put

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in place now so I can fully
pause later? The goal isn't to

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pretend that teaching doesn't
exist for two months. As nice as

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that would be, it's just not
realistic for most of us.

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Instead, it's about creating
clear boundaries so that when

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you do think about school, it is
intentional rather than

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intrusive.

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Emily: One simple way to make
space for your summer pause is

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to move your teacher bag and put
it out of sight. You can put it

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in your closet, and keep it in
the trunk of your car, out of

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sight, out of mind, but still
easy to get if you do need it.

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Heidi: Another game changer is
setting your out of office

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message, something simple like,
thanks for your email. I'm

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currently on summer break, and I
will respond when school resumes

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in August. If this is urgent,
please contact the school. This

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sets a clear boundary that
protects your time and it also

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manages expectations.

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Emily: While you're at it,
delete or hide those school

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related apps on your phone. You
can temporarily remove any

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school email, grading, or
communication apps and reinstall

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them when school nears, if you
really have to have those on

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your phone.

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Heidi: And now's the time to
batch any lingering to do tasks.

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If you know you need to submit
final receipts or purge that

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drawer of mystery supplies, try
and tackle it now. Don't let

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these tasks bleed into your
first weeks of summer.

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Emily: It may be helpful to
block off specific time, like

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maybe a day or even just an
afternoon after the students

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leave, to knock out all those
tasks at once. It's so much

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better to stay late one day in
June than to have these tasks

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hanging over your head in July.

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Heidi: You could even try
scheduling a classroom cleanup

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day with your work besties team
up for mutual accountability and

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make classroom cleanup social,
rather than isolating. Having

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others help makes tasks more
enjoyable and efficient and

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bonus points if you bring some
snacks.

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Emily: In episode 194 we talked
about the three bin system for

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breaking down your classroom. So
you set up one bin for any

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summer work you know that you
will actually do, one for your

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classroom setup materials, and
one for the first week of school

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essentials. Label them, stack
them where you can get to them

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and walk away.

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Heidi: Being intentional about
preparing for summer isn't about

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doing more. It's about doing
just enough to allow your brain

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to actually shut off and your
body to rest, because you

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deserve a real break.

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Emily: And that brings us to the
third part of our May/June

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crossover plan, which is close
the loop. This is where we give

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ourselves emotional closure on
the school year. We often talk

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about student closure, but like
we mentioned last week, teacher

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closure matters just as much.

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Heidi: I think this might be one
of the most overlooked parts of

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transitioning to summer, but
it's so important. Teaching

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isn't just a job, it is
personal. Each year is a journey

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with its own highs and lows,
victories and challenges.

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Without some kind of closure,
it's easy to carry those

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emotions, especially the heavy
ones, like frustration or

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disappointment, right into your
summer.

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Emily: Small rituals can make a
big difference. So on the last

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day of school, I liked to take a
photo of my empty classroom, all

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tucked up for summer
hibernation. There's something

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so satisfying about seeing that
clean slate and knowing it's

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ready for a fresh start in the
fall.

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Heidi: And don't underestimate
the power of simply saying

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goodbye to your room. Walk
around, touch the walls, sit at

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your desk, lean into the Marie
Kondo woowoo-ness of it all,

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thank your room for all of the
wonder that it held this year.

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Even though the carpet is old
and it doesn't have enough

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outlets and you never know what
the temperature will be, you and

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your classroom are a pretty good
team.

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Emily: Another idea is to write
a quick note of encouragement to

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your future self, highlighting
what went well this year and

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what you hope for next year, and
then you could tuck it into your

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desk drawer to read on your
first morning back at work.

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Heidi: In episode 195 we talked
about closing the school year

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with heart. The idea is to honor
what you've accomplished and

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acknowledge any difficulties
before moving on. You deserve to

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start somewhere with a sense of
peace and not panic or regret.

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These small rituals help you
draw a line between the school

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year and your break.

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Emily: And that is our May/June
crossover plan. Capture the

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thoughts swirling in your brain,
prep for your exit so you can

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truly pause, and close the loop
with simple emotional closure.

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It's not complicated, but it
makes a world of difference.

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Heidi: You don't have to be
perfectly planned. You just need

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a clear exit ramp and a little
compassion for yourself.

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Emily: Do you want a little help
making that exit smoother? Well,

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then download our end of your
roadmap. It's totally free and

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full of simple prompts and
checklists to help you finish

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strong without the stress.
You'll find a link in our show

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notes.

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Heidi: But if you're feeling the
pull to rest and the tug to

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regroup, you are absolutely not
alone. That's why the teacher

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summer talks are coming in June,
to help you gently shift into

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summer reflection and feel ready
for what's next without the

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pressure. So stay tuned. You are
going to love this.

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Emily: Oh, you really are. So go
give future you the gift of a

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peaceful start to summer,
because you have earned it.

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Heidi: We would love to hear
your end of year rituals, or how

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you mentally transition to
summer. Come join the

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conversation in our Teacher
Approved Facebook group.

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Emily: Now for our teacher
approved Tip of the Week, where

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we share an actionable tip to
help you elevate what matters

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and simplify the rest. This
week's teacher approved tip is

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create a classroom closing
checklist. Tell us more about

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this. Heidi.

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Heidi: Well, make a
comprehensive list of everything

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that must be done before you
leave your classroom at the end

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of the year. For example, all of
the fun stuff, like inventorying

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your cleaning supplies,
organizing textbooks, checking

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in all the technology, maybe
hiding that coffee maker you're

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not supposed to have in your
room. Check off the items

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systematically so you can
mentally release those

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responsibilities.

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Emily: And don't forget to turn
your grades in, because Heidi

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knows from experience, they'll
chase you down in during summer

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if you forget to do that.

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Heidi: Did have that problem one
year.

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Emily: To help you out with
this, we've added some pages to

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our end of your roadmap freebie.
Yes, we're talking about it some

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more. You can't trust us with
digital products because they're

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just too easy to extend. So give
us a couple years, and this will

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be a 75 page freebie, and you'll
be glad you have it. But for

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what we just added, there's a
checklist for packing up your

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room, there's a page to write a
letter to your future self for

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back to school encouragement,
there's an inventory sheet for

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any classroom items you need to
inventory at the end of the

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year. And then there's a sheet
so you can keep track of what

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you put in your three bins.
Remember your classroom

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resources bin, your need first
bin, and your first week of

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school bin.

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Heidi: Now if you've already
downloaded the end of your

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roadmap, you might be thinking,
great ladies, I already have

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this. But don't worry, it is so
easy to add these new pages. I

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promise it's so easy. If you
have downloaded the roadmap, but

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you haven't filled anything out
yet, just delete the old version

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and download the new version.

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Emily: That's for sure the
easiest way. But if you have

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written a few things in your
roadmap, but not a lot, download

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00:15:42,980 --> 00:15:45,350
the new version and copy and
paste anything you've written

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into the new document, and then
delete your old one.

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Heidi: If you have written a lot
in your roadmap and you don't

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feel like copying and pasting,
go ahead and download the new

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roadmap and then look at the
pages we've just added. For any

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pages that you want to add to
your current roadmap, just click

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00:16:02,030 --> 00:16:05,270
the little tab at the bottom of
the page on the new download.

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This will bring up a bunch of
options like delete and

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duplicate, but the option you
want is copy to. So when you

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click that, it'll bring up
option and you want copy to

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existing spreadsheet. And then
you can select your roadmap

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file, and it will copy it right
in there. Once you have copied

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over any of the new sheets that
you want, you can just delete

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the file that you downloaded.

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Emily: I promise it's way easier
than it sounds, and there's so

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much good stuff in there. We
just don't want you to miss any

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of it as we keep adding really
awesome new additions to it. So

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00:16:37,640 --> 00:16:39,500
make sure to head to the show
notes so you can grab your own

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copy or update your copy if you
need the latest one.

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Heidi: To wrap up the show we're
sharing what we're giving extra

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credit to this week. Emily, what
gets your extra credit?

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Emily: Well, I'm giving extra
credit to something super sexy.

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It's my new dandruff comb. I was
like, why does it have to be

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called that?? I told you it was
super sexy. The thing about this

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comb is that it has hollow
teeth, so it exfoliates your

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scalp when you comb it across
your scalp. And then what's cool

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00:17:08,330 --> 00:17:11,360
about it is it has a little
button that cleans it out after.

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Heidi: Gross.

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Emily: No, it's not gross. It's
not gross. I promise it's not

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gross. It's not, it's less gross
than having your scalp flakes

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end up your clothes.

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Heidi: That's very true. Yeah.

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Emily: So it gets it out of your
hair very easily. It feels

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really good. And I feel like my
scalp has been like, extra clean

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since I started using this.

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Heidi: Well, that does sound
like a win.

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00:17:31,610 --> 00:17:34,970
Emily: I'm gonna turn you into a
fan instead of a hater.

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Heidi: We'll see.

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Emily: I know that dandruff
scales run in our family, so

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don't try to pretend you're
better than my dandruff comb.

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Heidi: Don't out our dirty
laundry on a national podcast!

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Emily: Sorry mom for bringing
shame on our family. What are

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you giving extra credit to you,
Heidi? Better bring something

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really good after that mocking.

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Heidi: Oh, it is excellent. It
is so lovely and centering and

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healing. So I'm giving extra
credit to JaxKelly's shower

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affirmation cards. These are
really just such a simple way to

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add a little brightness to your
day. These cards are made from

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like, some special material,
probably plasticky, so it makes

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them waterproof. So you just
choose one, I like to choose one

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at random, and then you get your
shower wall a little wet, and

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the card just sticks to it. And
then while you're showering, you

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can remind yourself that I am
creating a life of passion and

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purpose, or I am open and ready
to receive amazing

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possibilities.

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They have several different sets
for things like abundance,

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So you can use the dandruff comb
and then take a shower, and

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anxiety and positivity and lots
more than that. And they have

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sets for kids and teens as well.
I think these are really unique

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then, if you're lucky, you'll
pull out one that's like, I'm

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gifts, especially if you have
someone who might be going

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still worthy, even though I have
dandruff sometimes.

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through a hard time. And I also
think these are really helpful

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They have some pretty specific
ones, so they probably have

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if you happen to be in a place
right now where that thinking

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time in the shower might lead to
spiraling thoughts. So I give

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these 10 stars out of 10 stars,
I don't know, how many stars do

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you think can get? This gets all
of them. They're just really

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lovely, a little bit of
brightness in a world that can

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that.

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sometimes feel overwhelming.

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Emily: If not, you can just make
your own card to add to the set.

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Heidi: That is it for today's
episode. Use our May/June

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crossover plan to mentally clock
out without dropping the ball,

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and don't forget our teacher
approved tip to create a

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checklist for packing up your
classroom.

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We hope you enjoyed this episode
of Teacher Approved. I'm Heidi.

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00:19:53,660 --> 00:19:56,930
Emily: And I'm Emily. Thank you
for listening. Be sure to follow

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00:19:56,930 --> 00:19:59,450
or subscribe in your podcast app
so that you never miss an

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00:19:59,450 --> 00:19:59,900
episode.

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00:20:00,350 --> 00:20:02,660
Heidi: You can connect with us
and other teachers in the

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00:20:02,660 --> 00:20:05,840
Teacher Approved Facebook group.
We'll see you here next week.

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Bye for now.

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Emily: Bye.