1 00:00:04,500 --> 00:00:04,830 Hi there. 2 00:00:05,270 --> 00:00:06,080 It's Sue. 3 00:00:06,140 --> 00:00:08,690 And thanks for joining me for tips and Talk day. 4 00:00:09,320 --> 00:00:13,310 These are bite-sized Topics that I pull from community questions and 5 00:00:13,310 --> 00:00:16,850 things that I'm observing in the world of handmade small business. 6 00:00:17,300 --> 00:00:18,890 If you'd like to submit a topic, 7 00:00:19,220 --> 00:00:24,590 DME, over on Instagram at gift biz unwrapped In the name 8 00:00:24,590 --> 00:00:25,610 of productivity, 9 00:00:25,610 --> 00:00:28,760 I decided that today I wanted to talk with you about 10 00:00:28,820 --> 00:00:32,840 eight tools that I use in my business every single day. 11 00:00:33,440 --> 00:00:34,580 And initially, 12 00:00:34,580 --> 00:00:36,410 when I was planning, 13 00:00:36,440 --> 00:00:37,940 what I wanted to share with you, 14 00:00:38,480 --> 00:00:40,130 I thought it was only going to be five, 15 00:00:40,190 --> 00:00:42,590 but when I got right down to it and I sat 16 00:00:42,590 --> 00:00:45,890 back and closed my eyes and thought of how I manage 17 00:00:45,890 --> 00:00:46,970 my day to day, 18 00:00:47,420 --> 00:00:50,300 I found that it was actually eight tools that I go 19 00:00:50,300 --> 00:00:53,780 back to and resource all the time throughout my day. 20 00:00:54,350 --> 00:00:57,050 Some of these are running maybe a little subtly in the 21 00:00:57,050 --> 00:01:00,710 background and some of them I'm accessing on the regular. 22 00:01:01,400 --> 00:01:06,440 And you might be shocked to know that the most important 23 00:01:06,500 --> 00:01:09,290 tool that I use didn't make the list. 24 00:01:09,680 --> 00:01:10,790 Can you guess what it is? 25 00:01:11,390 --> 00:01:13,160 The iPhone. 26 00:01:13,730 --> 00:01:18,140 I swear if someone came up and wanted to Rob me, 27 00:01:18,170 --> 00:01:20,960 I would let them take by car before they wouldn't take 28 00:01:20,960 --> 00:01:21,800 my iPhone. 29 00:01:22,130 --> 00:01:24,380 But I'm feeling like the things that I might want to 30 00:01:24,380 --> 00:01:26,750 talk with you about on my iPhone would take up a 31 00:01:26,750 --> 00:01:29,210 whole separate podcast episode. 32 00:01:29,480 --> 00:01:31,610 So for now I'm putting that aside. 33 00:01:31,730 --> 00:01:33,230 Obviously my iPhone, 34 00:01:33,320 --> 00:01:34,460 no question, 35 00:01:34,490 --> 00:01:37,700 no even contender for second place. 36 00:01:38,120 --> 00:01:41,480 The very most important tool I use for my business every 37 00:01:41,480 --> 00:01:43,160 single day is the iPhone. 38 00:01:43,520 --> 00:01:45,290 But let's extend beyond that. 39 00:01:45,320 --> 00:01:48,020 Let's talk about some of the other things that I'm using, 40 00:01:48,230 --> 00:01:53,960 because my list spans from the obvious to not so obvious 41 00:01:53,960 --> 00:01:56,690 and probably some tools you've never heard of before. 42 00:01:57,050 --> 00:01:58,940 Plus, I'm going to share with you the ways that I'm 43 00:01:58,940 --> 00:01:59,600 using them. 44 00:01:59,630 --> 00:02:03,560 So you may already know about some of these tools and 45 00:02:03,590 --> 00:02:05,390 just aren't using them the same way I am. 46 00:02:05,900 --> 00:02:08,570 So in the spirit of sharing, 47 00:02:08,660 --> 00:02:13,910 here are the top eight tools that I use every single 48 00:02:13,940 --> 00:02:17,930 day. I find these tools to be important for three reasons, 49 00:02:18,420 --> 00:02:20,420 efficiency and productivity. 50 00:02:20,480 --> 00:02:24,740 So being smart with my time versus spending a lot of 51 00:02:24,740 --> 00:02:25,580 time on something. 52 00:02:26,270 --> 00:02:29,420 Second is clarity of focus for a similar reason. 53 00:02:29,930 --> 00:02:32,630 I want to stay on task with the projects that I'm 54 00:02:32,630 --> 00:02:33,440 working on. 55 00:02:33,710 --> 00:02:34,160 We all, 56 00:02:34,160 --> 00:02:36,500 I think I've heard at this point that there is no 57 00:02:36,500 --> 00:02:38,540 such thing as multitasking. 58 00:02:38,840 --> 00:02:41,390 When you jump from one task to another, 59 00:02:41,660 --> 00:02:46,130 you ultimately lose time in getting anything completed. 60 00:02:46,790 --> 00:02:47,540 And then finally, 61 00:02:47,540 --> 00:02:49,490 my third reason for using some of the tools that I 62 00:02:49,490 --> 00:02:50,900 do is continual learning. 63 00:02:51,350 --> 00:02:53,930 There are now so many tools available, 64 00:02:54,020 --> 00:02:56,060 and I just want to make a comment here about my 65 00:02:56,060 --> 00:02:58,010 strategy behind tools, 66 00:02:58,460 --> 00:03:01,960 just because new great tool comes out. 67 00:03:02,290 --> 00:03:05,890 I don't necessarily jump to try it out unless something is 68 00:03:05,890 --> 00:03:08,590 missing from an existing tool that I'm using, 69 00:03:09,040 --> 00:03:12,310 because we can spend so much time testing out the newest 70 00:03:12,310 --> 00:03:16,270 and greatest when really it replaces and allows us to do 71 00:03:16,270 --> 00:03:18,430 the exact same thing that we're already doing. 72 00:03:18,910 --> 00:03:19,390 To me, 73 00:03:19,390 --> 00:03:22,090 that's a waste of time and energy where I could be 74 00:03:22,090 --> 00:03:26,440 getting something a lot more productive and useful done. 75 00:03:27,340 --> 00:03:27,940 So with that, 76 00:03:28,120 --> 00:03:31,120 let's go ahead and dive into my eight tools. 77 00:03:31,360 --> 00:03:32,740 Some of these you're going to know, 78 00:03:32,800 --> 00:03:36,130 some of them might be brand new to you first on 79 00:03:36,130 --> 00:03:36,730 the list, 80 00:03:37,360 --> 00:03:40,840 Gmail. Now I know there's a lot of ways we can 81 00:03:40,840 --> 00:03:42,580 communicate with each other these days, 82 00:03:42,640 --> 00:03:44,230 there's phone messages, 83 00:03:44,500 --> 00:03:47,590 there's direct messages through social media apps, 84 00:03:47,920 --> 00:03:52,960 but I still feel like email is a specific and very 85 00:03:52,960 --> 00:03:55,870 important way that people are messaging, 86 00:03:56,380 --> 00:04:00,100 but our inboxes are crowded. 87 00:04:00,220 --> 00:04:02,230 I don't know if you have as much stress about this 88 00:04:02,230 --> 00:04:05,650 as I do until I found a great system through Gmail. 89 00:04:05,980 --> 00:04:08,650 So let me share with you how I'm using this, 90 00:04:08,650 --> 00:04:10,840 because I think it could help you as well. 91 00:04:11,140 --> 00:04:14,230 I have several businesses as most of you know, 92 00:04:14,650 --> 00:04:17,800 and I have multiple email accounts. 93 00:04:17,800 --> 00:04:19,540 So I have my personal account, 94 00:04:19,540 --> 00:04:21,730 which is just a free Gmail account. 95 00:04:22,180 --> 00:04:25,780 And then we have multiple emails for the ribbon print company. 96 00:04:25,810 --> 00:04:29,590 We also have multiple emails for gift biz on wrapped. 97 00:04:29,890 --> 00:04:31,660 Plus if you're getting email from me, 98 00:04:31,660 --> 00:04:34,870 it's probably from sue@sumoandhight.com. 99 00:04:35,350 --> 00:04:37,600 But the thing that I love and I'm able to do 100 00:04:37,600 --> 00:04:42,250 is merge this all into one mailbox. 101 00:04:42,280 --> 00:04:45,400 So I only go one place to see all of my 102 00:04:45,430 --> 00:04:50,890 emails. The different areas of my businesses are color-coded like gift 103 00:04:50,890 --> 00:04:55,390 biz. Unwrapped is color coded as green Sumo and height is 104 00:04:55,390 --> 00:05:00,430 yellow. And the ribbon print company is red so that anytime 105 00:05:00,460 --> 00:05:02,410 I need to look for a specific email, 106 00:05:02,440 --> 00:05:04,210 I can just go and look at the color codes. 107 00:05:04,600 --> 00:05:06,130 This makes it so easy. 108 00:05:06,400 --> 00:05:07,990 I also really, 109 00:05:07,990 --> 00:05:11,710 really I'm trying to get to inbox zero. 110 00:05:12,130 --> 00:05:14,530 There were maybe two days in my whole life when that 111 00:05:14,530 --> 00:05:16,090 actually happened, 112 00:05:16,390 --> 00:05:17,290 but my inbox, 113 00:05:17,290 --> 00:05:19,330 these days is much more manageable. 114 00:05:19,630 --> 00:05:23,590 And the way I'm doing this is through folders within Gmail. 115 00:05:24,070 --> 00:05:27,490 So I have a number of different folders categorized based on 116 00:05:27,490 --> 00:05:29,350 the content of the email. 117 00:05:29,380 --> 00:05:30,880 If I need to save them, 118 00:05:31,000 --> 00:05:31,180 you know, 119 00:05:31,180 --> 00:05:33,220 some emails you can just respond to and then you can 120 00:05:33,220 --> 00:05:34,000 let them go. 121 00:05:34,360 --> 00:05:37,240 But I have emails for podcast guests. 122 00:05:37,270 --> 00:05:40,240 I have emails that are for some of the shows that 123 00:05:40,240 --> 00:05:41,050 I'm attending. 124 00:05:41,410 --> 00:05:42,940 There are personal emails, 125 00:05:42,970 --> 00:05:44,920 all different types of things. 126 00:05:45,190 --> 00:05:48,040 And I have folders on the side where I can categorize 127 00:05:48,040 --> 00:05:48,880 those emails. 128 00:05:49,300 --> 00:05:51,790 If I think I'm going to need to resource them later, 129 00:05:52,150 --> 00:05:54,100 otherwise they get deleted. 130 00:05:54,460 --> 00:05:55,120 The other things. 131 00:05:55,120 --> 00:05:58,400 These are not specific apps that I'm talking about as part 132 00:05:58,400 --> 00:05:59,510 of my aid here today. 133 00:05:59,510 --> 00:06:01,730 But since I am on Gmail, 134 00:06:02,060 --> 00:06:04,790 I also wanted you to know about two other things that 135 00:06:04,790 --> 00:06:08,030 apply within Gmail that I use regularly. 136 00:06:08,420 --> 00:06:10,070 One is boomerang, 137 00:06:10,190 --> 00:06:13,630 which allows you to write an email on a Sunday night 138 00:06:13,720 --> 00:06:17,950 and then have it delivered on Monday morning because heaven forbid 139 00:06:17,950 --> 00:06:20,860 you start training people that you're working on Sunday night, 140 00:06:21,670 --> 00:06:24,490 not a good thing in terms of bracketing and balancing it, 141 00:06:24,520 --> 00:06:26,620 putting boundaries around your time. 142 00:06:27,070 --> 00:06:30,340 The other really cool thing about boomerang is if there's an 143 00:06:30,370 --> 00:06:32,350 email that you get about an event, 144 00:06:32,350 --> 00:06:34,600 that's three weeks from now, 145 00:06:35,140 --> 00:06:39,760 you can have it disappear from your inbox and reappear a 146 00:06:39,760 --> 00:06:41,890 day or two right before the event. 147 00:06:42,160 --> 00:06:45,100 So it doesn't sit and take up space in your inbox, 148 00:06:45,310 --> 00:06:48,100 but it's going to come back to you at the exact 149 00:06:48,250 --> 00:06:49,510 perfect time. 150 00:06:50,050 --> 00:06:53,440 The other app I use connected with my Gmail account is 151 00:06:53,470 --> 00:06:57,580 BombBomb. Some of you who have gotten messages from me have 152 00:06:57,580 --> 00:06:59,050 already seen this in action. 153 00:06:59,290 --> 00:07:03,100 What it allows you to do is respond via email with 154 00:07:03,130 --> 00:07:04,870 a video message from you. 155 00:07:04,990 --> 00:07:07,000 I'll do this for my coaching students, 156 00:07:07,030 --> 00:07:08,380 people who have joined makers, 157 00:07:08,380 --> 00:07:14,500 MBA support issues for the ribbon print company or other places 158 00:07:14,500 --> 00:07:17,950 where I just want one-to-one contact love the fact that that 159 00:07:17,950 --> 00:07:21,970 connects with my Gmail account and can use it for personal 160 00:07:22,180 --> 00:07:23,830 messages of all sorts. 161 00:07:24,730 --> 00:07:27,730 Second on the list is Canva. 162 00:07:27,940 --> 00:07:34,000 I absolutely love Canva for so so many reasons I originally 163 00:07:34,000 --> 00:07:37,840 started using Canva just for what most people probably use it 164 00:07:37,840 --> 00:07:39,730 for social media posting. 165 00:07:39,940 --> 00:07:42,280 There are so many images available now, 166 00:07:42,280 --> 00:07:44,890 fonts available templates, 167 00:07:44,890 --> 00:07:46,480 so that if you're not a great designer, 168 00:07:46,480 --> 00:07:49,870 you can go choose a template and just replace images and 169 00:07:49,870 --> 00:07:52,330 text and messages that apply to your business. 170 00:07:52,360 --> 00:07:54,100 You can add in your own brand color, 171 00:07:54,130 --> 00:07:55,600 there's all of that. 172 00:07:56,020 --> 00:08:01,270 But since then pretty quickly found that it could replace going 173 00:08:01,270 --> 00:08:04,960 into Photoshop all the time and spending so much time there 174 00:08:04,990 --> 00:08:08,350 manipulating and adjusting all those layers Photoshop. 175 00:08:08,770 --> 00:08:11,410 I really only by very, 176 00:08:11,410 --> 00:08:14,890 very rare exception ever go into Photoshop anymore. 177 00:08:15,070 --> 00:08:17,530 Everything is done in Canva. 178 00:08:17,950 --> 00:08:19,510 Social media posts, 179 00:08:19,930 --> 00:08:24,100 my inspired daily planner that was all created in Canva. 180 00:08:25,240 --> 00:08:28,060 I'm now doing presentations in Canva. 181 00:08:28,420 --> 00:08:32,410 Some of my online courses have now been created in Canva 182 00:08:32,860 --> 00:08:36,880 and even video montages for personal use. 183 00:08:37,330 --> 00:08:40,360 So, so much capability there so much power, 184 00:08:40,390 --> 00:08:43,630 and guess what it's super fun to use as well. 185 00:08:44,200 --> 00:08:45,820 The other thing I'm doing in Canva, 186 00:08:45,820 --> 00:08:49,930 and I just figured this out recently is instead of uploading 187 00:08:49,960 --> 00:08:53,440 all of my images to that master file on the top, 188 00:08:53,830 --> 00:08:57,180 as I make folders I've already been doing so separating the 189 00:08:57,180 --> 00:08:59,940 work when I'm doing a presentation, 190 00:08:59,940 --> 00:09:00,840 for example, 191 00:09:00,870 --> 00:09:01,500 pretty quickly, 192 00:09:01,500 --> 00:09:03,450 I'm going to be doing a couple of presentations at some 193 00:09:03,450 --> 00:09:05,730 trade shows here near the end of the year. 194 00:09:06,060 --> 00:09:08,070 And as I'm finding images, 195 00:09:08,100 --> 00:09:09,330 pulling them from my camera, 196 00:09:09,330 --> 00:09:14,310 roll, pulling them from other photo subscriptions that I have now 197 00:09:14,310 --> 00:09:17,010 I'm storing them in the separate folders that apply to the 198 00:09:17,010 --> 00:09:20,580 project. Didn't realize I could do that before until now. 199 00:09:20,900 --> 00:09:22,220 So Canva, 200 00:09:22,670 --> 00:09:27,500 absolutely awesome for all the reasons that I just stated now, 201 00:09:27,920 --> 00:09:33,200 utilizing and accessing all of these apps requires passwords these days. 202 00:09:33,200 --> 00:09:34,730 Right? Well, 203 00:09:34,760 --> 00:09:38,060 my favorite go to password. 204 00:09:38,060 --> 00:09:41,000 Keeper is called last pass. 205 00:09:41,400 --> 00:09:43,340 I have over, 206 00:09:43,340 --> 00:09:49,010 I think last time I looked at 370 something passwords because 207 00:09:49,010 --> 00:09:50,570 you have bank passwords, 208 00:09:50,570 --> 00:09:54,290 you have product like vendor passwords. 209 00:09:54,290 --> 00:09:59,510 If you're entering into purchase product wholesale travel membership sites, 210 00:09:59,750 --> 00:10:04,970 shopping, there are swerved for entrance into literally everything these days. 211 00:10:05,000 --> 00:10:08,330 And last pass keeps everything organized for me. 212 00:10:08,630 --> 00:10:11,810 I can access it from my phone phone or my computers. 213 00:10:12,260 --> 00:10:15,170 And the other group thing about this is it's great for 214 00:10:15,170 --> 00:10:17,480 teams, my virtual assistant, 215 00:10:17,540 --> 00:10:19,130 my content manager, 216 00:10:19,640 --> 00:10:24,320 anybody who's doing any type of business and needs access to 217 00:10:24,710 --> 00:10:26,090 social media sites, 218 00:10:26,750 --> 00:10:27,650 the website, 219 00:10:27,680 --> 00:10:29,120 anywhere that they need to go, 220 00:10:29,180 --> 00:10:33,980 they can get access to it through LastPass without knowing my 221 00:10:33,980 --> 00:10:36,470 passwords. So super safe, 222 00:10:36,500 --> 00:10:38,600 super secure program. 223 00:10:38,690 --> 00:10:39,530 Absolutely love it. 224 00:10:39,530 --> 00:10:43,430 If you haven't checked it out last pass to store all 225 00:10:43,430 --> 00:10:44,390 your passwords, 226 00:10:44,450 --> 00:10:46,400 personal and business, 227 00:10:46,970 --> 00:10:50,870 that one pretty much runs in the background for me, 228 00:10:50,930 --> 00:10:52,550 unless I need to access it. 229 00:10:53,030 --> 00:10:55,310 If I'm creating a new password, 230 00:10:55,430 --> 00:10:58,070 it will automatically trigger up and pull in and say, 231 00:10:58,070 --> 00:10:58,610 Hey, Sue, 232 00:10:58,610 --> 00:11:00,440 do you want to save this into LastPass? 233 00:11:00,560 --> 00:11:02,900 Which of course I say yes, 234 00:11:02,900 --> 00:11:04,610 because everything gets saved there. 235 00:11:05,360 --> 00:11:10,520 Another thing that runs in the background is Carbonite Carbonite. 236 00:11:10,520 --> 00:11:13,940 It is a program that will store all your files for 237 00:11:13,940 --> 00:11:17,330 you. So you never have to worry if your computer crashes 238 00:11:17,390 --> 00:11:19,430 that you won't have access to your files. 239 00:11:19,880 --> 00:11:23,360 Carbonite allows me to sleep at night so that I know 240 00:11:23,360 --> 00:11:25,070 that my computers crash. 241 00:11:25,430 --> 00:11:29,540 I have access back to all of my information also, 242 00:11:29,540 --> 00:11:31,430 and this has just happened recently. 243 00:11:31,580 --> 00:11:33,080 I've had to change out a computer. 244 00:11:33,500 --> 00:11:36,620 And so by using Carbonite and having it programmed for that 245 00:11:36,680 --> 00:11:38,480 individual computer, 246 00:11:38,570 --> 00:11:42,770 I know that it's available for me in case of emergencies, 247 00:11:43,520 --> 00:11:44,540 as I'm sure recording here, 248 00:11:44,540 --> 00:11:47,330 I'm looking at the order in which I want to present 249 00:11:47,330 --> 00:11:48,200 all these to you. 250 00:11:48,200 --> 00:11:51,320 And I've just decided I'm saving my favorite one. 251 00:11:51,320 --> 00:11:55,630 And the one you probably don't know about until the very 252 00:11:55,630 --> 00:11:58,120 end, just to keep you in suspense, 253 00:11:58,120 --> 00:11:58,720 I guess. 254 00:12:00,280 --> 00:12:01,930 Okay. Next up on the list, 255 00:12:02,020 --> 00:12:03,610 Dropbox. Oh my gosh. 256 00:12:03,640 --> 00:12:06,910 We use Dropbox for everything and I'm not even kidding. 257 00:12:06,940 --> 00:12:08,980 When I say I access this all the time. 258 00:12:09,250 --> 00:12:12,010 It's kind of like a backup system for me. 259 00:12:12,010 --> 00:12:15,700 And then also a place where I'll store files that other 260 00:12:15,700 --> 00:12:16,960 people need to access. 261 00:12:16,990 --> 00:12:18,430 So backup system, 262 00:12:18,430 --> 00:12:19,360 for example, 263 00:12:19,390 --> 00:12:22,090 we'll put files there that maybe I'll need, 264 00:12:22,090 --> 00:12:24,100 if I'm out at a trade show and I need to 265 00:12:24,100 --> 00:12:25,030 share it with somebody, 266 00:12:25,030 --> 00:12:27,850 I can just access that file and email it to them. 267 00:12:27,850 --> 00:12:29,890 But it's already sitting in Dropbox. 268 00:12:30,130 --> 00:12:32,650 So I don't have to worry about finding it or figuring 269 00:12:32,650 --> 00:12:35,950 out where it is or calling back to the office for 270 00:12:35,950 --> 00:12:37,810 someone to forward it over to a customer. 271 00:12:38,380 --> 00:12:43,570 We'll also send up our final edited podcast versions up to 272 00:12:43,570 --> 00:12:44,650 a special Dropbox. 273 00:12:44,860 --> 00:12:47,470 So people who need to access that can do so. 274 00:12:47,980 --> 00:12:52,990 And then also some of the course documents with maker's MBA 275 00:12:53,170 --> 00:12:56,860 are more easily accessed in that manner versus inside the program 276 00:12:56,860 --> 00:13:00,070 because they might be documents that are only specific to a 277 00:13:00,070 --> 00:13:00,670 certain class. 278 00:13:00,670 --> 00:13:02,560 That's going through the program at that time. 279 00:13:02,950 --> 00:13:06,100 So everybody who's in each individual makers, 280 00:13:06,100 --> 00:13:11,410 MBA class then has access to a Dropbox folder that's specifically 281 00:13:11,410 --> 00:13:15,610 and only accessible to those who are in that class types 282 00:13:15,610 --> 00:13:16,090 of things. 283 00:13:16,090 --> 00:13:21,280 I'll put they're categorized in separate folders for all very different 284 00:13:21,280 --> 00:13:24,970 uses. The other great thing about this is if a document 285 00:13:25,000 --> 00:13:26,170 is revised, 286 00:13:26,350 --> 00:13:29,080 let's say Lori back at the office needs to change a 287 00:13:29,080 --> 00:13:31,270 payment plan for ribbon printers or something. 288 00:13:31,720 --> 00:13:35,260 Instead of her emailing me or sending it to me, 289 00:13:35,290 --> 00:13:40,510 she just uploads the revised and edited version right into Dropbox. 290 00:13:40,540 --> 00:13:41,950 So it's always accessible. 291 00:13:42,040 --> 00:13:43,540 She doesn't even have to tell me she did it. 292 00:13:43,570 --> 00:13:45,970 She just knows that that's where I'll go to access things 293 00:13:46,360 --> 00:13:49,030 and it'll be sitting there waiting for me. 294 00:13:49,780 --> 00:13:50,860 Okay. Moving on. 295 00:13:50,860 --> 00:13:54,040 I have three more tools that I want to tell you 296 00:13:54,040 --> 00:13:55,240 about, and let's see, 297 00:13:55,240 --> 00:13:58,060 I think the next one up is going to be smarter 298 00:13:58,060 --> 00:14:04,270 queue. So smarter queue is our social media scheduling app. 299 00:14:04,540 --> 00:14:05,950 I'll tell you why I use this one, 300 00:14:05,950 --> 00:14:07,300 but for the most part, 301 00:14:07,300 --> 00:14:09,970 what we do try to do is schedule within an app. 302 00:14:10,360 --> 00:14:13,510 We all know that apps like when you work within the 303 00:14:13,600 --> 00:14:16,290 services and the tools that they have provided good for you. 304 00:14:16,980 --> 00:14:20,940 So we are using business manager to schedule a lot of 305 00:14:20,940 --> 00:14:23,160 things on Facebook and Instagram. 306 00:14:23,520 --> 00:14:26,580 We're seeing scheduling our Pinterest posts right from within the tool 307 00:14:26,580 --> 00:14:27,210 as well. 308 00:14:27,660 --> 00:14:30,960 But the thing that I really like about smarter queue is 309 00:14:31,050 --> 00:14:35,370 it allows for evergreen content reposting. 310 00:14:35,760 --> 00:14:38,250 What I mean by that is if you have a post 311 00:14:38,280 --> 00:14:42,330 that then directs people over to a blog that you've created, 312 00:14:42,390 --> 00:14:45,630 and the content in that blog is good today, 313 00:14:45,660 --> 00:14:47,220 it's going to be good next year. 314 00:14:47,220 --> 00:14:49,050 And it's going to be good in the future. 315 00:14:49,380 --> 00:14:52,430 You put it in there once and it just repost on 316 00:14:52,430 --> 00:14:55,100 whatever schedule you've decided that it should be. 317 00:14:55,640 --> 00:14:59,750 You can select individual platforms that you want things posted to. 318 00:14:59,750 --> 00:15:04,010 Like we have certain things that automatically go into the private 319 00:15:04,010 --> 00:15:04,760 Facebook group, 320 00:15:04,790 --> 00:15:05,900 gift, biz breeze. 321 00:15:06,170 --> 00:15:09,710 We have other things that go into our public pages, 322 00:15:10,070 --> 00:15:11,090 all different types of things. 323 00:15:11,090 --> 00:15:13,760 And the flexibility there is fabulous. 324 00:15:14,120 --> 00:15:17,480 And I have team members who have access to it, 325 00:15:17,540 --> 00:15:22,190 how through the last pass password app so that they can 326 00:15:22,190 --> 00:15:23,870 access and get into smarter queue. 327 00:15:24,200 --> 00:15:25,370 Anytime they need to. 328 00:15:26,150 --> 00:15:30,770 Number seven on the list has to be my podcast app 329 00:15:30,880 --> 00:15:31,810 on my phone. 330 00:15:32,320 --> 00:15:35,500 I listened to podcasts all the time. 331 00:15:35,740 --> 00:15:37,840 Yes, you can call me a podcast junkie, 332 00:15:38,200 --> 00:15:39,130 not just for business, 333 00:15:39,130 --> 00:15:39,910 this learning, 334 00:15:39,940 --> 00:15:41,620 but for entertainment. 335 00:15:41,980 --> 00:15:43,570 Sometimes for the news, 336 00:15:43,900 --> 00:15:45,430 all different types of reasons. 337 00:15:45,430 --> 00:15:48,820 Why I access my podcast app I'm in there every day, 338 00:15:48,850 --> 00:15:50,290 multiple times a day, 339 00:15:50,680 --> 00:15:53,410 even in my short car ride to and from the office, 340 00:15:53,410 --> 00:15:56,320 my office is like seven minutes away from my office. 341 00:15:56,650 --> 00:16:00,610 But even then seven minutes on two times speed, 342 00:16:00,640 --> 00:16:03,220 you can get 15 minutes of a podcast listen to. 343 00:16:03,490 --> 00:16:04,270 So there's that? 344 00:16:04,330 --> 00:16:07,050 I bet nobody is surprised if you've know me or have 345 00:16:07,060 --> 00:16:09,580 been hanging out with me for any amount of time that 346 00:16:09,580 --> 00:16:10,900 that would have been on the list. 347 00:16:11,170 --> 00:16:17,200 And finally rounding this out is the one app that you 348 00:16:17,200 --> 00:16:19,240 may not know about. 349 00:16:19,270 --> 00:16:22,570 I'm going to guess that probably 95% of you are not 350 00:16:22,570 --> 00:16:24,010 familiar with this app. 351 00:16:24,070 --> 00:16:26,680 It's an app that you can download on your phone and 352 00:16:26,680 --> 00:16:29,080 it's called brain toss. 353 00:16:29,500 --> 00:16:32,350 And I use this to capture ideas, 354 00:16:32,380 --> 00:16:35,290 things that I want to remember on the fly. 355 00:16:35,680 --> 00:16:38,830 And the most important thing about this is it allows me 356 00:16:38,830 --> 00:16:41,440 to capture information that I want to remember, 357 00:16:41,680 --> 00:16:44,320 but it doesn't stop me with what I'm doing at the 358 00:16:44,320 --> 00:16:49,000 time or completely get me off task the project. 359 00:16:49,510 --> 00:16:50,080 You know how it is, 360 00:16:50,080 --> 00:16:51,820 you are in the middle of something and all of a 361 00:16:51,820 --> 00:16:52,540 sudden you think, 362 00:16:52,870 --> 00:16:53,290 oh my gosh, 363 00:16:53,380 --> 00:16:54,220 gotta remember to do this. 364 00:16:54,220 --> 00:16:55,420 Like I better just do it now. 365 00:16:55,450 --> 00:16:58,270 And then you get completely off task and you may or 366 00:16:58,270 --> 00:17:01,330 may not ever get back to what you were already doing. 367 00:17:01,780 --> 00:17:03,430 I use brain toss for this. 368 00:17:03,700 --> 00:17:05,080 Well, let me tell you how the app works. 369 00:17:05,080 --> 00:17:06,790 And then I'll give you a couple of examples of how 370 00:17:06,790 --> 00:17:07,330 I use it. 371 00:17:07,780 --> 00:17:09,190 When you pull up the app, 372 00:17:09,370 --> 00:17:12,910 you have the option to either talk into your phone, 373 00:17:13,300 --> 00:17:17,320 take a picture that you want to keep or write a 374 00:17:17,320 --> 00:17:18,580 note down really quickly. 375 00:17:19,270 --> 00:17:21,550 And when you do one of those three things, 376 00:17:21,550 --> 00:17:22,750 and then you press send, 377 00:17:23,230 --> 00:17:25,270 it sends you an email. 378 00:17:25,600 --> 00:17:28,030 And so then later when you see that email, 379 00:17:28,270 --> 00:17:29,830 you can take action accordingly, 380 00:17:29,920 --> 00:17:30,130 you know, 381 00:17:30,130 --> 00:17:31,600 put it into your day timer, 382 00:17:31,630 --> 00:17:33,370 save that email for later, 383 00:17:33,400 --> 00:17:33,640 you know, 384 00:17:33,640 --> 00:17:34,810 whatever is appropriate. 385 00:17:35,290 --> 00:17:37,210 Now here's how I'll use this. 386 00:17:37,540 --> 00:17:39,580 Let's say I'm out with a group of friends and someone 387 00:17:39,580 --> 00:17:39,940 tells me, 388 00:17:39,960 --> 00:17:42,430 have a great book or a great movie to watch. 389 00:17:42,520 --> 00:17:44,830 I'll just pull up my brain toss really quickly, 390 00:17:45,370 --> 00:17:46,510 hit audio, 391 00:17:46,600 --> 00:17:48,670 say the name of whatever it is that I want to 392 00:17:49,380 --> 00:17:50,190 press send. 393 00:17:50,490 --> 00:17:51,030 I'm done. 394 00:17:51,390 --> 00:17:54,750 It doesn't even interrupt the conversation for the most part, 395 00:17:54,810 --> 00:17:57,420 but I've captured the information and sends, 396 00:17:57,420 --> 00:17:58,740 it goes to my email. 397 00:17:59,130 --> 00:18:00,600 I'm going to see it again later. 398 00:18:00,780 --> 00:18:02,670 If I just put it in notes or somewhere, 399 00:18:02,910 --> 00:18:04,800 I might forget to even go back and ever look at 400 00:18:04,800 --> 00:18:05,400 that again. 401 00:18:06,090 --> 00:18:07,890 I'll also use it when I'm out walking. 402 00:18:08,280 --> 00:18:09,930 When I listen to podcasts, 403 00:18:09,990 --> 00:18:12,750 I'll often think of something that I want to remember. 404 00:18:12,870 --> 00:18:15,390 And instead of saving that whole podcast, 405 00:18:15,390 --> 00:18:19,320 when I'm at the end or forgetting where in the podcast, 406 00:18:19,350 --> 00:18:21,750 that particular point was talked about, 407 00:18:22,080 --> 00:18:23,880 I can just stop the podcast real quick, 408 00:18:23,880 --> 00:18:24,540 right there, 409 00:18:24,570 --> 00:18:25,920 go into my brain toss, 410 00:18:26,250 --> 00:18:28,860 say whatever I needed to say that I wanted to remember 411 00:18:28,890 --> 00:18:30,030 send it on the way. 412 00:18:30,030 --> 00:18:33,000 And then I can keep walking and keep listening. 413 00:18:33,690 --> 00:18:35,280 I'll use this out at trade shows. 414 00:18:35,280 --> 00:18:36,840 If I want to capture a picture, 415 00:18:37,080 --> 00:18:38,130 all different types of things, 416 00:18:38,130 --> 00:18:40,920 you can think of multiple applications for this. 417 00:18:40,950 --> 00:18:42,330 So if you've never heard of this, 418 00:18:42,630 --> 00:18:45,060 you definitely need to go check it out. 419 00:18:45,150 --> 00:18:47,370 It's called brain toss. 420 00:18:48,030 --> 00:18:48,540 All right, 421 00:18:48,570 --> 00:18:49,500 there, you have it. 422 00:18:49,560 --> 00:18:54,360 My eight apps that I use absolutely every single day. 423 00:18:54,540 --> 00:18:56,100 Let me list them for you again. 424 00:18:56,100 --> 00:18:58,710 So if you are with pen and paper and want to 425 00:18:58,710 --> 00:18:59,310 check them out, 426 00:18:59,310 --> 00:19:02,730 you can do so Gmail for email, 427 00:19:02,730 --> 00:19:08,100 consolidation, and productivity to get that inbox as low to zero 428 00:19:08,100 --> 00:19:09,030 as possible. 429 00:19:09,240 --> 00:19:10,140 But for sure, 430 00:19:10,140 --> 00:19:11,720 to a level of sanity, 431 00:19:12,440 --> 00:19:16,610 second Canva posting presentation, 432 00:19:16,760 --> 00:19:19,130 photo manipulation movies, 433 00:19:19,610 --> 00:19:23,120 any type of creative project that you can imagine can take 434 00:19:23,120 --> 00:19:28,070 place in Canva last pass for keeping and sharing of passwords 435 00:19:28,760 --> 00:19:32,450 Carbonite, to ensure that everything you have on your computer is 436 00:19:32,450 --> 00:19:33,380 kept safe. 437 00:19:33,740 --> 00:19:36,590 Dropbox for document sharing, 438 00:19:36,710 --> 00:19:41,930 updating and accessing smarter queue for social media, 439 00:19:41,930 --> 00:19:43,430 scheduling and posting, 440 00:19:43,460 --> 00:19:45,350 but in particular, 441 00:19:45,650 --> 00:19:51,830 evergreen posting my podcast app for continued learning and entertainment and 442 00:19:51,830 --> 00:19:57,140 bringing us home brain toss for capturing ideas in the moment. 443 00:19:57,500 --> 00:19:59,120 So you don't interrupt. 444 00:19:59,120 --> 00:20:01,220 The moment can live in the now, 445 00:20:01,550 --> 00:20:07,160 but access and use and act on information later there you 446 00:20:07,160 --> 00:20:07,610 have it. 447 00:20:07,850 --> 00:20:11,510 The eight apps that I use every single day with a 448 00:20:11,510 --> 00:20:15,080 couple of sideline LUNs thrown in for good measure. 449 00:20:15,860 --> 00:20:19,160 The really cool thing about this group of apps is that 450 00:20:19,160 --> 00:20:22,460 they all are used and intertwined together. 451 00:20:22,490 --> 00:20:24,050 And let me give you this example. 452 00:20:24,050 --> 00:20:27,770 I just figured this out as I was recording the podcast. 453 00:20:28,480 --> 00:20:29,440 So here you go. 454 00:20:29,650 --> 00:20:31,990 This particular podcast, 455 00:20:32,680 --> 00:20:34,340 I had the idea for it. 456 00:20:34,370 --> 00:20:37,580 So I sent myself a message in brain toss because I 457 00:20:37,580 --> 00:20:39,770 didn't want to forget that this is something that I want 458 00:20:39,800 --> 00:20:40,490 I need to do. 459 00:20:41,210 --> 00:20:46,250 Then I recorded it on my computer and always know that 460 00:20:46,250 --> 00:20:47,980 if heaven forbid something happened, 461 00:20:48,190 --> 00:20:51,460 there's a backup because I'm using Carbonite. 462 00:20:52,300 --> 00:20:55,780 Then whether it's me editing or my virtual assistant, 463 00:20:56,020 --> 00:20:59,140 we can get in there easily through last pass. 464 00:20:59,770 --> 00:21:01,300 Then once it's all edited, 465 00:21:01,540 --> 00:21:03,910 we do graphics in Canva. 466 00:21:04,390 --> 00:21:08,920 We store the final MP3 file in Dropbox. 467 00:21:09,490 --> 00:21:12,340 Then we schedule posts within smarter queue, 468 00:21:12,970 --> 00:21:14,650 send out a weekly email, 469 00:21:14,710 --> 00:21:19,090 telling everybody about the podcast and other important goings on at 470 00:21:19,090 --> 00:21:20,170 gift biz on wrapped. 471 00:21:20,740 --> 00:21:22,930 And then to listen to the show. 472 00:21:23,020 --> 00:21:27,100 I just pull up the podcast app and listen away now 473 00:21:27,130 --> 00:21:28,120 to be truthful. 474 00:21:28,120 --> 00:21:30,010 I don't really listen to my own shows. 475 00:21:30,010 --> 00:21:31,180 I listened to others, 476 00:21:31,450 --> 00:21:34,450 but it's an app that allows us to extend the message 477 00:21:34,480 --> 00:21:39,010 further. So in publishing a podcast episode, 478 00:21:39,310 --> 00:21:42,220 we go through and use all eight of the apps that 479 00:21:42,220 --> 00:21:43,780 I just shared with you here. 480 00:21:44,530 --> 00:21:47,050 Can you think of ways that you can integrate some, 481 00:21:47,050 --> 00:21:48,430 if not all of these, 482 00:21:48,460 --> 00:21:52,990 into your business for the most productive use of your time 483 00:21:53,020 --> 00:21:55,750 possible, we have a lot of living to do. 484 00:21:56,230 --> 00:21:58,300 It's not just all about the business. 485 00:22:00,060 --> 00:22:00,990 That's a wrap. 486 00:22:01,350 --> 00:22:03,240 I'm a get to the point kind of girl. 487 00:22:03,360 --> 00:22:06,150 And this is what you can expect from these quick midweek 488 00:22:06,150 --> 00:22:11,220 sessions. Now it's your turn go out and fulfill that dream 489 00:22:11,220 --> 00:22:11,970 of yours. 490 00:22:12,270 --> 00:22:14,460 Share your handmade products with us. 491 00:22:14,700 --> 00:22:18,570 We want them and they bring us both so much happiness..